Onboarding Specialist

Join Chimes – and go further to help others go far!  Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services — educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Hourly Pay Rate: $25.00 - $27.00 (commensurate with experience)

Work Schedule: Monday through Thursday in the office; Fridays work remotely

Key Responsibilities:

• Oversee and manage the end-to-end pre-hire and onboarding processes for all prospective new hires.
• Work with the prospective new hire to secure successful pre-hire documents/results, including: background checks, drug screens, driving record reviews, fingerprinting, TB testing, physicals, and any required state/federal registry checks.
• Send prospective new hires online links to initiate all onboarding documentation needed prior to start.
• Schedule cleared new hires to attend New Employee Orientation.
• Coordinate with IT and Facilities to secure access and office/cube selection for new hires.
• Serve as the primary point of contact for new hires, addressing any questions or concerns.
• Collaborate with hiring managers to ensure smooth integration of new employees into their teams.
• Maintain and update onboarding materials, checklists, and resources.
• Track onboarding progress and collect feedback to continuously improve the process.
• Ensure compliance with company policies and legal requirements during the onboarding process.
• Provide documentation to defend company against audit or citation by state/local authorities.
• Assist with additional HR projects and initiatives as needed.

REQUIREMENTS:

EDUCATION:

High School Diploma or GED/Equivalent required. A Bachelor's Degree in Business Administration, Human Resources, or similar discipline is preferred.

EXPERIENCE:

• 1-3 years of experience in Human Resources, new hire onboarding, or employee relations experience roles.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in HRIS and onboarding software (UKG/Ultipro or similar experience is ideal).
• High level of professionalism and confidentiality.
• Ability to work collaboratively with cross-functional teams.

NOTE: At the discretion of the Vice President of Human Resources, additional related experience and/or education may be substituted in lieu of the requirements specified under Education and Experience.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• Discounts on Verizon mobile service
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

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