Administrative Assistant Mission Critical

Be the organizational force that keeps the job site running smoothly. You'll report to the Onsite Project Manager and handle administrative duties, new hire onboarding, and safety compliance coordination, joining 1,000+ employees who build with precision and purpose.

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Department Commercial

Experience

High School Diploma

or Equivalent

Compensation $21-$28 hourly

Overview Responsibilities Requirements Compensation Process All Positions

The Role

As an Onsite Administrative Assistant at AMS, you're the operational backbone of our construction site. Reporting to the Onsite Project Manager, you'll handle a broad range of administrative duties while playing a crucial role in ensuring smooth operations and maintaining a safe working environment on site.

You'll manage correspondence, filing, documentation, and reporting while coordinating meetings and appointments and communicating across departments and third parties to assemble and prepare documents. Beyond day-to-day administration, you'll sign in new hires, verify employment eligibility, conduct orientation sessions, and coordinate safety training to ensure all personnel are current with mandatory protocols. As an employee-owned company, the organization you bring to every job site is something you share in, with Quality, Integrity, Reliability built into every process.

What You'll Own

• Handle correspondence, filing, and documentation, and generate standardized reports as needed.
• Schedule and coordinate meetings and appointments.
• Maintain and update files, spreadsheets, and logs with current data, and distribute as appropriate.
• Maintain electronic and hard copy filing systems and retrieve documents as needed.
• Communicate with various departments and third parties to gather and provide information for reports and documents.
• Process entries and statistical information including expense reports, timesheets, GL entries, and spreadsheets.
• Perform general administrative and clerical functions including copying, printing, scanning, filing, and faxing.
• Sign in new hires, ensure all necessary paperwork is completed, and verify employment eligibility with proper documentation filing.
• Conduct orientation sessions for new hires, providing information about site policies, procedures, and expectations.
• Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols, and maintain records of all training and certifications.

What You Bring

• High school diploma or equivalent.
• Proven experience in an administrative role, preferably in a construction or industrial environment.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Mature, professional, and personable with a polished delivery on all assignments.
• Ability to handle confidential information with the utmost discretion.
• Strong written and verbal communication skills with the ability to represent the company professionally.
• Strong follow-through skills and above-average proofreading skills with a history of being accurate and thorough.
• Associate's degree or relevant certification.

$21-$28Base · DOE

Location

Mount Pleasant, WI

Type

Full-Time · On-Site

Department

Commercial

Reports To

Onsite Project Manager

Travel

TBD

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Takes about 5 minutes · We reply to every applicant

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Your Recruiter

MT

Megan Tommer

Talent Acquisition

630.320.7723 [email protected]

The Package

More Than A Paycheck

As a 100% employee-owned company, your success is literally shared. We back our standard of excellence by investing in the people who deliver it.

Health, Dental & VisionComprehensive family coverage

Continuing EducationTuition & training incentives

Life & DisabilityAD&D and short-term coverage

Profit SharingYou win when we win

Real Career PathMentorship & advancement

PTO & VTOVacation + paid volunteer time

No Black Holes

How Hiring Works

1

Apply

Send your resume. Five minutes, no endless forms.

2

Phone Screen

A real conversation with Megan about your experience and goals.

3

Team Interview

Meet the estimating team and walk through how you work.

4

Offer

A clear, competitive offer with the full ESOP picture.

5

Welcome

Onboard as an employee-owner and start winning work.

Onsite Administrative Assistant | Mission Critical

Commercial · Mount Pleasant, WI · Full-Time

Apply Now