Opening For Transport Manager

Position Summary
The Transport Supervisor is responsible for monitoring and managing day-to-day transport
operations, ensuring smooth movement of own fleet and hired vehicles, optimizing vehicle
utilization, maintaining compliance, and controlling expenses.
Core Roles & Tasks
1. Vehicle & Trip Management

• Plan daily vehicle movement (own & hired) as per operational requirements.
• Ensure no idling of own vehicles maintain minimum downtime.
• Monitor trip sheet entries for accuracy and completeness.
• Track transit time against company-defined benchmarks.
• Ensure trips are executed with proper documentation (LR, e-way bill, invoice copy, etc.).
  2. Coordination & Communication
• Coordinate with other transporters for vehicle placement and movement.
• Update location head/management on vehicle status & delays.
• Liaise with drivers for trip execution, route planning, and on-road challenges.
  3. Financial Handling
• Issue diesel and cash advances to drivers as per approved limits.
• Obtain advance approvals for own vehicles with proper documentation.
• Prepare and send fund requests to accounts team for timely processing.
• Maintain weekly records of trip expenses (diesel, tolls, advances, repairs).
  4. Documentation & Compliance
• Collect PODs, challans, and invoices within 23 days of trip completion.
• Ensure vehicle documents (RC, insurance, permits, PUC, fitness certificate) are monitored and
  renewed on time.
• Circulate advance reminders for document renewals to management.
  5. Vendor & Transporter Management
• Obtain rate approval from the location head before assigning trips to other transporters.
• Ensure timely collection of invoices from transport vendors.
• Maintain vendor records for reconciliation.
  6. Maintenance & Safety
• Monitor preventive maintenance schedules for all own vehicles.
• Record and track breakdowns, repair work, and tyre replacement details.
• Coordinate with workshop/service team for timely upkeep.
• Ensure drivers follow safety rules and vehicles comply with statutory requirements.
  Reporting & Records
  Daily: Trip sheet, movement update, advance issue register.
  Weekly: Expense statement, maintenance summary, vehicle utilization report.
  Monthly: Compliance checklist, vendor invoice tracker, cost analysis.

Interested candidates share resume to [email protected]