Operation Admin Assistant 采购行政助理 (Junior/Senior)

We are seeking a responsible & self-motivated Operation Admin Assistant to join our team at HANS. This role is based in Subang Jaya and focuses on supplier coordination, shipment execution, and operational support to ensure smooth and timely delivery of goods.

You will work closely with international suppliers (from local, China & Germany), forwarders, and internal teams within a structured environment and defined responsibilities.

Key Responsibilities

Supplier/Vendor coordination

• Coordinate with suppliers on order details, production status, and readiness timelines
• Support & coordinate shipment schedules, including tracking ETD / ETA
• Liaise with forwarders on booking, shipping arrangements, and customs clearance
• Ensure timely arrival of goods

Compliance Control & Operation support

• Ensure accuracy of operational documents (e.g. PO, GRN, BL, CI, PL)
• Assist in periodic stock take & generate monthly inventory report
• Maintain proper filing & traceability of key documents for audit purposes
• Coordinate basic office-related matters (utilities & service providers)

What we're looking for

• Diploma or Degree in Business, Supply Chain, Logistics, or related field
• Fresh grads or candidates with 1–3 years of experience in supply chain, operations, or coordination roles are welcome
• Strong communication & analytical skills
• Highly organized, detail-oriented, and responsible
• Comfortable to coordinate with multiple parties and follow through on tasks
• Proficient in Microsoft Excel

About us

We are a trading and OEM business specializing in outdoor lighting and key electrical components. Our clients include manufacturers, contractors, and project developers across local & international market. We are expanding our team to strengthen internal coordination and operation efficiency, we welcome individuals who are positive, responsible & willing to grow with us.

www.hansengineering.com

Why join us today:

• Health, optical and Dental benefit
• All backgrounds and qualifications welcome
• Yearly performance bonus provided! (Subject to individual performance)
• Positive and energetic team
• Work Life Balance, 5 working days per week!
• Free parking
• Company mobile provided
• Training will be provided