Operation Admin

About the Role

We are currently expanding our operations team and are hiring for Operations Admin positions to support our COO and daily business operations.

In this role, you will play a key part in coordinating vendors, handling documentation, managing submissions, and ensuring smooth day-to-day operations across the company.

If you enjoy a fast-paced environment, are highly organized, and can manage multiple tasks with ease, we'd love to meet you.

Key Responsibilities

1. Vendor & Third-Party Coordination

• Communicate with external vendors to obtain updates, quotations, and required information.
• Follow up on timelines, deliverables, and outstanding matters.
• Maintain updated vendor records and agreements.

2. Documentation & Submissions

• Prepare, review, and submit documents to authorities, platforms, and partners.
• Ensure accuracy, completeness, and proper filing of all documentation.
• Keep both digital and physical records organized and accessible.

3. Stakeholder Communication

• Act as the liaison between internal teams, clients, vendors, and business partners.
• Coordinate meetings, follow-ups, and progress updates.
• Track operational tasks and ensure timely communication.

4. Operational Support to COO

• Assist with daily administrative tasks and operational coordination.
• Prepare simple reports, summaries, and relevant research.
• Support workflow improvements and execution of ad-hoc projects.

What You'll Be Doing Day-to-Day

• Providing administrative support to the operations team.
• Handling data entry, filing, and document management.
• Coordinating schedules, meetings, and travel arrangements.
• Acting as the first point of contact for enquiries.
• Assisting with general office operations and ad-hoc tasks.

Requirements

• Experience in admin, operations, or coordination roles is an advantage.
• Strong organizational skills with excellent attention to detail.
• Good communication skills in English and Bahasa Malaysia.
• Ability to prioritize tasks and work independently.
• Competency in Microsoft Office and basic digital tools.
• Team player with a positive and proactive attitude.
• Able to start immediately will be an added advantage.

Additional Notes

• This role involves supporting clients, vendors, and business partners from diverse backgrounds.
• Candidates with additional language abilities relevant to business communication will have an advantage and may be assigned to specific coordination tasks.

Why Join Us?

At VALUEVEST VENTURES SDN BHD, we offer:

• Competitive salary and benefits
• Career development and growth opportunities
• Supportive, collaborative, and flexible work culture