Operation Admin

About the role

CHIMTHAI is seeking an Operation Admin to support and coordinate operations between Sales, Purchasing, Warehouse Stock, and Logistics departments, both domestically and internationally. The role requires someone detail-oriented, systematic, and skilled at coordination who takes ownership of tasks from Order → Purchase → Stock → Delivery → Documentation to ensure all work is executed correctly and on time.

Key responsibilities

• Prepare, verify, and track documents including PR, PO, Invoice, DO and related supporting documents
• Coordinate purchase orders with suppliers and monitor Purchase Order status
• Coordinate between Sales, Purchasing, Warehouse, Logistics, and Accounting departments
• Record and update Stock, Inventory, Goods Received, and Goods Issued data
• Verify accuracy of SKU, product quantity, pricing, and documentation
• Coordinate and track product delivery until completion
• File and upload documents into the company system correctly and systematically
• Track outstanding tasks and prepare daily/weekly Operation reports as assigned
• Support monthly accounting document collection and verify documents related to each Order
• Follow company SOP and Operation Workflow

About you

• Minimum 1–2 years of experience in Operation, Purchasing, Logistics, Warehouse, Sales Admin or related roles
• Proficient in Microsoft Excel or Google Sheets with practical skills such as Filter, SUM/SUMIF, and VLOOKUP/XLOOKUP
• Experience working with documents such as PO, Invoice, Stock and Delivery Documents with meticulous attention to detail and ability to verify data accuracy before forwarding
• Able to take ownership of tasks from start to finish, identify problems or data discrepancies, communicate with relevant departments, and not leave tasks pending after forwarding to others
• Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain, Accounting or related field
• Strong prioritization and time management skills
• Able to manage multiple tasks systematically
• Good communication and coordination skills
• Responsible, proactive, and willing to learn new systems
• Experience in FMCG, Food, Retail, Warehouse, or Distribution business will be given special consideration

About us

CHIMTHAI is a growing Thai food business operating in Modern Trade and international markets. You will work with a business that spans sales, purchasing, stock, and logistics operations, with opportunities to develop from Operation Admin to Operation Executive based on capability and performance.