Operation Admin

About the role

Operations Admin role involving receipt and verification of incoming documents and physical goods from customer logistics coordinators, coordination of crating activities with packers, and management of shipping documentation and job tracking systems.

Key responsibilities

• Receive pre-alert notifications/emails from the customer logistics team
• Receive and verify incoming documents and physical goods from customer logistics coordinator
• Check the shipping mode and relevant details in the latest Shipping Summary
• Print shipping instructions from the system and verify all applicable requirements
• Issue Sales Orders (SO) to packers for crating activities based on customer requirements
• Coordinate with packers to ensure crating activities are carried out according to the required specifications
• Update the Daily Job/Job Tracking system with relevant information for proper follow-up and pass-down
• Monitor job status and ensure all required documentation and information are updated accurately
• Communicate with relevant internal teams and logistics partners regarding incoming shipments, shipping requirements, and job status
• Perform other operational and administrative duties as assigned by the supervisor/manager

About you

• Diploma or equivalent qualification
• Minimum 1 year of relevant working experience, preferably in logistics, warehouse, manufacturing, or operations
• Basic computer skills, including Microsoft Office
• Knowledge of ERP/MRP systems is an added advantage
• Good communication and coordination skills
• Able to work independently and as part of a team
• Good attention to detail, especially when checking documents and shipping requirements
• Able to work in a fast-paced operational environment
• Willing to work overtime when required
• Willing to work shift