Operation Admin

AreaJob Scope

1. Daily Operation CoordinationFollow up daily production, packing, warehouse and delivery schedules. Ensure required information is communicated to relevant departments.

2. Production AdministrationPrepare and update production orders, batch information, production records, daily output and wastage records.

3. Order CoordinationReceive confirmed orders and coordinate quantity, required date, stock availability and production requirements with relevant teams.

4. Inventory & Stock RecordsUpdate raw material, packaging and finished goods movement records. Assist with stock count and stock discrepancy follow-up.

5. Shipment & Delivery DocumentationPrepare delivery orders, shipment lists, invoices/supporting documents and coordinate with warehouse, drivers and outlets/customers.

6. Purchasing SupportMonitor low-stock items, prepare purchase requests and follow up purchasing or supplier delivery status when required.

7. Basic GMP Daily CheckConduct basic daily GMP checks using the company checklist, including staff hygiene, proper uniform/PPE, handwashing compliance, cleanliness of production areas, equipment condition, waste handling, pest-control observations and general housekeeping. Immediately report any non-compliance to Production/QA/Management for corrective action.

8. GMP Documentation & FilingCollect, check and properly file daily GMP records such as cleaning checklists, temperature records, hygiene records, pest-control records, production forms and other required food-safety documents. Follow up on missing signatures, incomplete records or missing documents.

9. SOP & Compliance Record ControlEnsure operational checklists and SOP-related forms are completed correctly, properly dated and traceable. Support document preparation during internal checks or audits.

10. Customer / Outlet Issue CoordinationRecord operational issues such as shortages, wrong quantities, damaged products, late deliveries or complaints and coordinate internal follow-up.

11. Data & ReportingPrepare daily, weekly or monthly reports on production, wastage, stock discrepancies, shipment performance, GMP documentation and operational issues.

12. Interdepartment CoordinationCoordinate between Production, Warehouse, Purchasing, Sales, QA, Accounts, Drivers and Management.

13. General Administrative SupportHandle filing, data entry, document preparation, meeting records and other operational administrative duties assigned by management.

Pay: RM2,000.00 - RM2,500.00 per month

Work Location: In person