Operation Admin Executive

About the role

We are seeking an Operation Admin Executive to join our team on a full-time basis in Kuala Lumpur. In this role, you will play a crucial part in supporting the smooth day-to-day operations of our property management division. As an Operation Admin Executive, you will be responsible for coordinating administrative functions, managing documentation, and ensuring that all operational processes run efficiently. This position is essential to maintaining the organisational effectiveness of our residential leasing and property management operations.

Key Responsibilities

• Handle daily administrative tasks, including filing tenancy agreements, maintenance records and other property documents.
• Respond to enquiries from tenants, landlords and vendors via phone, email or messaging.
• Update and maintain property records, rental payment information and maintenance records.
• Arrange property inspections, maintenance visits and repair appointments.
• Assist with lease renewals and other tenancy-related paperwork.
• Follow up with contractors and service providers on maintenance and repair works.
• Assist with preparing invoices, bills and other administrative documents.
• Keep property files and databases organised and up to date.
• Provide general administrative support to the property management team.

Requirements

• 1–2 years of experience in administration, property management or a related field.
• Able to communicate in English, Malay and Mandarin.
• Basic knowledge of Microsoft Word and Excel.
• Good organisational skills and attention to detail.
• Able to communicate politely and professionally with tenants, landlords and vendors.
• Responsible, organised and able to meet deadlines.
• Willing to learn and handle daily administrative tasks independently.
• Previous experience in property management is an advantage.

What we offer

At Picasso Management Sdn Bhd, we value our team members and offer a supportive working environment where professional growth is encouraged. We provide competitive remuneration packages commensurate with experience and qualifications. Our employees benefit from a collaborative team culture, opportunities for career development within the property management sector, and exposure to diverse residential properties and client portfolios. We are committed to maintaining a positive workplace that recognises hard work and dedication. We also encourage a healthy work-life balance and provide a structured full-time role with clear responsibilities and growth pathways within our expanding operations.

Apply now

If you are an organised, detail-oriented professional with a passion for operational excellence and property management, we would like to hear from you. Please submit your CV, cover letter and any relevant certifications or credentials to join the Picasso Management team in Kuala Lumpur.