Operation Admin Executive (Warehouse Department)

Responsibility

• Maintain and update inventory records, stock movement reports, and dispatch documentation.
• Coordinate daily inward and outward material entries.
• Generate and distribute daily, weekly, and monthly inventory and dispatch reports.
• Support procurement, logistics, and inventory teams with documentation and follow-ups.
• File and organize physical and digital documents, including invoices, delivery notes, goods received notes (GRN), delivery orders (DO), and purchase orders (PO).
• Monitor and manage office supplies and warehouse administrative tools.
• Coordinate with transporters, vendors, and internal departments to ensure timely deliveries and dispatches.
• Ensure all warehouse administrative processes comply with company policies, quality standards, and safety regulations.
• Assist in stock counts, cycle counts, inventory reconciliation, audits, and compliance documentation.
• Handle incoming calls, emails, and correspondence related to warehouse operations.
• Prepare and maintain warehouse KPIs, operational reports, and performance records.
• Update and maintain inventory data in the system, ensuring data accuracy and timely processing.
• Verify and process warehouse-related documents, ensuring completeness and accuracy before filing or submission.
• Schedule deliveries, collections, and transport arrangements while coordinating with logistics providers.
• Investigate and follow up on inventory discrepancies, damaged goods, and shipment issues, escalating when necessary.
• Assist in onboarding new warehouse staff by preparing administrative documents and maintaining personnel records where required.
• Support month-end and year-end inventory closing activities.
• Maintain confidentiality of company records and sensitive operational information.
• Perform ad hoc administrative duties and provide support to warehouse operations as assigned by management.

Requirements

• 1–3 years of administrative experience, preferably in a warehouse or logistics environment.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good attention to detail and accuracy in documentation.
• Able to work independently and in a fast-paced environment.
• Fluency in Mandarin (spoken and written)is required, as this role involves liaising with Mandarin-speaking suppliers, warehouse personnel, and business partners.

Benefits：

• Season parking
• Annual increment, incentive bonus
• Annual leave, sick leave, hospitalization leave & etc.
• EPF, SOCSO
• Birthday celebration
• Medical insurance
• Annual lucky draw & Employee rewards
• Free facial & aesthetic laser treatment
• 📍Working Location:MY CLINIC, Damansara Utama (HQ)
  Working Hour：9am - 6pm (5.5 working days); Public Holiday Off