Operation Admin, Supervisor

About the role

We are looking for a meticulous, organized, and proactive Supervisor, Operations Administration to support the Operations Department in managing administrative functions, document workflows, procurement and payment documentation, SAP transactions, operational reporting, and stakeholder coordination. This role will be based under Genesis Facility Solutions Sdn Bhd

Key responsibilities

• Provide day-to-day administrative support to the Head of Operations (HOD)
• Prepare, review, and check operational documents prior to HOD verification and approval
• Coordinate meetings, prepare meeting minutes, and monitor follow-up actions
• Maintain confidential departmental records and operational documentation
• Monitor and track outstanding action items and operational status updates
• Manage document movement, tracking, transmittals, and filing systems
• Ensure all documents are properly maintained, updated, and audit-ready
• Act as the department's SAP user and focal person for system transactions and workflow processing
• Process and monitor SAP requests, approvals, and documentation within established timelines
• Support procurement documentation and approval processes

About you

• Diploma or Certificates, Operations Management, Supply Chain, Management, or related disciplines
• Minimum 1 years of experience in Operations Administration, Administrative Coordination, or similar roles
• Strong document management and administrative coordination skills
• Good knowledge of procurement and payment processes
• Experience using SAP or ERP systems (preferrable)
• Strong communication and interpersonal skills
• Excellent stakeholder management and coordination abilities
• Strong follow-up and problem-solving skills
• Able to work independently and manage multiple priorities