Operation Adminstrative Assistant

Working Location: North
Working hours: Monday to Friday, 8am - 5pm

Responsibilities

• Create the work center for new staff / contractors and update changes of the staff accurately in Auto-time and SAP.
• Support the engineers/aircraft techs and ensure they are able to key in their Service Orders (staff induction) into Autotime.
• Input time card for personnel working offsite if required.
• Review Weekly summary report and feedback necessary adjustment to the supervisors on any employees’ Timecards.
• Work with Supervisors and consolidate the OT hours accurately. Print and check Overtime hours and hand report to HR on last Friday of the month.
• Consolidate Manhours for contractors and forwarding to Vendors at the end of the month.
• Consolidate and obtain approvals for Daily, Monthly reports for Finance, Manager Operations & HR.
• Analyze and resolve any Autotime issues.
• Manage Onboarding of new hires and relevant logistics.
• Distributes Staff Uniforms, Safety Boots, Locker keys, staff passes and Personal Protective Equipment.
• Assist staff with questions with regards to the procedure in Autotime.
• Oversee, conduct stocktake and replenish Singapore Service Center’s merchandise items.
• Monitor and facilitate in Seletar/Changi airport pass application preparation and submission/renewal.
• Oversee and coordinate functions and events with internal and/or external stakeholders.
• Assist to raise Purchase Requisition where necessary.
• Other ad-hoc duties when required.

How to thrive in this role?

• You have at least 2 - 3 years of working experience.
• You hold a Diploma qualification, ideally in a related field.
• You possess working knowledge of Kronos Workforce Autotime or have managed similar computer software application for time attendance.
• You have strong Microsoft Office skills.
• You have strong interpersonal skills and are team player with a “can-do’ attitude.
• You are able to work independently with minimal supervision.
• You must be able to multitask and work well under pressure.