Operation and Admin Executive

About the Role

We are looking for a hands-on, organised, and responsible Admin & Operations Executive to support our daily business operations.

This role involves purchasing coordination, general administrative duties, order processing, and assisting with warehouse operations, including picking and packing orders.

The ideal candidate is proactive, detail-oriented, and willing to get involved in both office and operational tasks to ensure everything runs smoothly.

Key Responsibilities

1. Purchasing & Supplier Coordination

• Prepare and process purchase orders based on stock levels and business requirements.
• Liaise with suppliers on product availability, pricing, and delivery schedules.
• Follow up on pending orders and coordinate incoming deliveries.
• Monitor stock availability and highlight items that require replenishment.
• Check supplier delivery records and ensure goods received match the orders placed.

2. Daily Operations & Order Fulfilment

• Assist in processing daily customer orders and preparing order documents.
• Coordinate with warehouse staff and delivery drivers to ensure orders are fulfilled accurately and on time.
• Assist with picking, checking, packing, and labelling goods.
• Check order quantities and product details to minimise picking and packing errors.
• Help monitor stock movement and report discrepancies or damaged goods.
• Troubleshoot day-to-day operational issues and follow up to ensure they are resolved.

3. General Administration

• Perform data entry and maintain accurate records in the company's system.
• Prepare and organise purchase orders, delivery orders, and other operational documents.
• Update stock records, supplier information, and order details.
• Maintain proper filing and documentation.
• Assist with daily administrative tasks and other ad hoc duties as required.

Requirements

• Minimum GCE 'O' Level, Nitec, or equivalent qualification.
• Experience in administration, purchasing, logistics, or warehouse operations is an advantage.
• Basic computer skills and proficiency in Microsoft Excel.
• Good organisational skills and attention to detail.
• Able to multitask, prioritise work, and solve problems independently.
• Responsible, proactive, and willing to learn.
• Can assisting with picking and packing.
• Able to work independently as well as with a team.

Benefits

• Stable employment in an established food trading business.
• A friendly and practical working environment.
• Opportunities to learn and have better career opportunities.
• Training and development for the right candidate for further development.