Operation and Executive Assistant

Job Summary
We are seeking a dynamic, highly organized, and detail-oriented Operations and Executive Assistant to join our team. This pivotal role combines executive administrative support with day-to-day operational responsibilities, helping ensure smooth business operations and effective execution of strategic projects.

The ideal candidate will thrive in a fast-paced environment and demonstrate strong multitasking abilities, technical proficiency, excellent communication skills, and a proactive approach to supporting senior leadership and cross-functional teams.

This position offers an exciting opportunity to further develop your career in operations management, project coordination, product management, logistics, and executive support while making a meaningful contribution to the growth and efficiency of our organization.

Duties and Responsibilities

• Provide operational support and assistance in areas including, but not limited to, logistics, sales, product management, project management, business research and development, and vendor/supplier coordination and communication.
• Assist with product development, fulfillment coordination, project timelines, and day-to-day operational activities.
• Provide executive administrative support, including meeting coordination, event preparation, document preparation, scheduling, and general administrative tasks.
• Coordinate and communicate with internal teams, management, vendors, suppliers, and other business partners as needed.
• Assist with research, data collection, reporting, documentation, and follow-up on ongoing projects and business initiatives.
• Support senior management in organizing priorities, tracking project progress, and ensuring assigned tasks are completed in a timely manner.

Qualifications and Skills

• Previous experience in project management, product management, operations, logistics, or a related field is preferred.
• Strong knowledge of both international and domestic logistics, product fulfillment, and supply chain coordination.
• Proficiency in Microsoft Office Suite, QuickBooks, and general computer applications.
• Must be able to read, write, and speak fluently in both Mandarin Chinese and English.
• Strong understanding of product management, project timelines, fulfillment processes, and operational workflow.
• Excellent verbal and written communication skills, with the ability to collaborate effectively with internal teams, management, vendors, and business partners.
• Ability to manage multiple priorities efficiently while maintaining strong attention to detail in a fast-paced environment.
• Strong organizational, problem-solving, and time-management skills.
• Knowledge of general office management practices, including filing systems, data entry, documentation, and administrative procedures.
• Must be flexible and available to work outside regular business hours when necessary.

Join us and become part of a growing and collaborative team where your organizational skills, initiative, and operational expertise can make a meaningful impact. We value proactive professionals who are eager to contribute, take ownership of their responsibilities, and help improve the efficiency and effectiveness of our organization.

Pay: From $54,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you need sponsorship to work in the U.S such as OPT, CPT, H1B...etc.

Experience:

• Product management: 2 years (Required)
• Logistics: 2 years (Preferred)

Language:

• Mandarin (Required)
• English (Required)

Ability to Commute:

• La Verne, CA 91750 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person