Operation and Inside Sales

Role Overview

We are looking for a proactive, organized, and technically oriented Operations & Inside Sales Executive to manage day-to-day business operations, coordinate with OEMs/vendors, support the sales team, and assist the Managing Director in planning and executing key business activities.

The candidate will play an important role in ensuring smooth coordination between sales, procurement, logistics, and management.

Key Roles & Responsibilities

1. Vendor & OEM Management

• Coordinate with OEMs, distributors, and vendors for pricing, availability, quotations, and technical information.
• Follow up on purchase orders, deliveries, and pending materials.
• Maintain strong vendor relationships and updated price lists.

2. Logistics & Material Management

• Plan and coordinate material procurement, dispatch, and delivery schedules.
• Track inventory, order status, and material movement.
• Ensure timely material availability for projects and customer requirements.

3. Inside Sales & Technical Support

• Prepare technical BOQs, commercial quotations, and proposals.
• Coordinate with the sales team for customer inquiries, quotations, and order processing.
• Follow up on pending quotations, customer requirements, and sales opportunities.
• Assist in preparing product comparisons, presentations, and technical submissions.

4. Sales Team Coordination & Reporting

• Conduct or attend regular sales review meetings.
• Collect sales updates, project status, and opportunity pipelines from team members.
• Prepare and maintain daily reports, sales trackers, and action-item lists.
• Monitor pending tasks and follow up with respective team members.

5. Managing Director's Office Coordination

• Support the Managing Director in planning, prioritizing, and scheduling important activities.
• Coordinate business meetings, appointments, customer visits, and follow-ups.
• Assist in preparing business presentations, reports, proposals, and other documentation.
• Track assigned responsibilities, deadlines, and action points to ensure timely execution.
• Help streamline the Managing Director's workload through effective coordination and task management.

6. Business Operations & Documentation

• Maintain accurate records of quotations, purchase orders, vendor communications, and customer requirements.
• Coordinate between sales, technical, accounts, and logistics teams.
• Ensure timely updates of MIS reports and internal business trackers.

Required Skills & Qualifications

• Graduate or Diploma/B.E. in Electronics, Electrical, Instrumentation, or MBA

• Experience: Fresher with Great communication skill and multi task handling capibility.

• Good knowledge of MS Excel, Word, PowerPoint, and Outlook.

• Ability to understand technical specifications and prepare BOQs/quotations.

• Strong communication, coordination, and follow-up skills.

• Good organizational skills with the ability to handle multiple responsibilities.

Ideal Candidate

A self-motivated, detail-oriented professional who can independently coordinate business operations, support the sales team, and act as a reliable coordination point between the Managing Director and internal/external stakeholders.

Key Performance Indicators (KPIs):

• Timely submission of quotations and BOQs.
• Accuracy and regularity of daily MIS reports.
• Vendor follow-up and material delivery performance.
• Completion of assigned tasks within deadlines.
• Sales team coordination and follow-up effectiveness.