Operation Assistant

About the role

An Operations Assistant role supporting daily operational activities, coordination with China-based management and personnel, and operational documentation and reporting.

Key responsibilities

• Assist in coordinating daily operational activities and work arrangements
• Support Management in monitoring operational matters and following up on assigned tasks
• Communicate and coordinate directly with China-based management, personnel, and business counterparts on daily operational matters
• Assist in translating or clarifying operational information between Mandarin-speaking personnel and the local team when required
• Prepare and update operational reports, schedules, records, and documentation
• Perform data entry and other computer-based operational tasks
• Coordinate with internal departments, workshop personnel, suppliers, and other relevant parties
• Attend meetings with Management and China-based personnel when required
• Record meeting discussions and follow up on action items
• Maintain proper filing and documentation of operational records

About you

• Minimum SPM, Diploma, or equivalent
• Able to speak and understand Mandarin, as the position requires regular communication and interaction with China-based management and personnel
• Good communication skills and able to coordinate effectively with different parties
• Good computer skills, particularly Microsoft Excel, Word, and general computer applications
• Able to prepare basic operational reports and documentation
• Responsible, organised, proactive, and willing to learn
• Able to follow instructions and work independently
• Comfortable working in an operational/workshop environment when required