OPERATION ASSISTANT

About the role

To be responsible for performing administrative and clerical duties to support engineers and daily operations of the oil plant. They perform sub-engineering or general engineering work with senior engineers in designing procedures and planning and executing engineering projects.

Key responsibilities

• Provide administrative and operational support to the Production, including data entry, filing, spreadsheet preparation, and database management.
• Coordinate and monitor activities of contractors and subcontractors by assisting in scheduling, budget tracking, and workflow organization.
• Support daily operations by handling purchasing processes, monitoring inventory levels.
• Assist engineers in testing operations by collecting, recording, and compiling accurate test data.
• Maintain comprehensive, accurate, and up-to-date operational records in the required formats.
• Coordinate departmental work schedules, including tracking employee attendance and leave records.
• Assist in the preparation of operational reports, presentations, and other documentation as required.
• Liaise with suppliers to follow up on order status, delivery timelines, and resolve any related issues.
• Support continuous improvement of operational processes to enhance efficiency and productivity.
• Ensure compliance with company policies, procedures, and standards including ISO 9001, ISO 14001, and ISO 45001.

About you

• Minimum Diploma or equivalent qualifications
• 2 years of experience
• Computer and good communication skills
• Integrity - always provide accurate and true facts to the company
• Self discipline - always optimize working hours
• Responsible and Committed - complete daily tasks and submit reports on time
• Team Work - willing to help, support and advise others
• Learning for Excellence - always taking opportunity to self learn and attend trainings to improve work

About us

Heng Hiap Industries Sdn Bhd operates an oil plant with operations supported by government agencies and local authorities.