Operation Assistant

Job Scope

• To assist in the preparation, processing and monitoring of Purchase Orders (PO) and ensure that all purchasing information is accurate and properly documented.
• To liaise and communicate with suppliers regarding quotations, purchase orders, order confirmations, delivery schedules, invoices and other relevant matters.
• To assist in coordinating import and export activities, including the preparation, checking and filing of relevant shipping and supporting documents.
• To liaise with suppliers, customers, freight forwarders and relevant internal departments to ensure the smooth coordination of import and export shipments.
• To monitor incoming and outgoing goods and coordinate with the Store and Production Departments to ensure that stock movements are properly recorded and documented.
• To assist in monitoring and maintaining accurate records of raw materials, packaging materials and finished goods, including stock receipts, transfers and issues.
• To assist in checking received goods against Purchase Orders, delivery documents and relevant records, and to report any discrepancies, shortages, excesses or damages to the relevant person in charge.
• To assist in conducting stock counts, stock reconciliation and monitoring of stock movements as required by the Company.
• To maintain proper and systematic filing of purchasing, supplier, import/export and inventory-related documents for record-keeping and audit purposes.
• To coordinate with Finance, Purchasing, Production, Warehouse, Sales and other relevant departments to ensure accurate and timely information flow.
• To prepare reports, records and other documentation relating to purchasing, import/export and inventory activities when required.
• To perform any other duties and responsibilities as may be assigned by the Management from time to time, which are reasonably related to the position and the operations of the Company.
• To assist in the preparation, processing and monitoring of Purchase Orders (PO) and ensure that all purchasing information is accurate and properly documented.
• To liaise and communicate with suppliers regarding quotations, purchase orders, order confirmations, delivery schedules, invoices and other relevant matters.
• To assist in coordinating import and export activities, including the preparation, checking and filing of relevant shipping and supporting documents.
• To liaise with suppliers, customers, freight forwarders and relevant internal departments to ensure the smooth coordination of import and export shipments.
• To monitor incoming and outgoing goods and coordinate with the Store and Production Departments to ensure that stock movements are properly recorded and documented.
• To assist in monitoring and maintaining accurate records of raw materials, packaging materials and finished goods, including stock receipts, transfers and issues.
• To assist in checking received goods against Purchase Orders, delivery documents and relevant records, and to report any discrepancies, shortages, excesses or damages to the relevant person in charge.
• To assist in conducting stock counts, stock reconciliation and monitoring of stock movements as required by the Company.
• To maintain proper and systematic filing of purchasing, supplier, import/export and inventory-related documents for record-keeping and audit purposes.
• To coordinate with Finance, Purchasing, Production, Warehouse, Sales and other relevant departments to ensure accurate and timely information flow.
• To prepare reports, records and other documentation relating to purchasing, import/export and inventory activities when required.
• To perform any other duties and responsibilities as may be assigned by the Management from time to time, which are reasonably related to the position and the operations