Operation Coordinator

Operations Coordinator provides administrative and data support to the plant operations team. The position is responsible for maintaining accurate production, inventory, logistics, and operational records and ensuring that reports and documents are complete and updated.

POSITION QUALIFICATIONS

Highest Educational Attainment: High School Graduate or equivalent
College Degree: College graduate is an advantage
Graduate Studies: N/A
Licensure Examination: N/A
Experience: At least 1 year of experience in data entry, inventory, operations, logistics, or administrative work is an advantage.

GENERAL SKILLS

• Good communication skills
• Computer literate
• Proficient in Microsoft Excel, Word, and PowerPoint
• Good data entry and documentation skills
• Basic analytical and problem-solving skills
• Organized and detail-oriented
• Able to work in a fast-paced environment
• Can handle confidential company information

PRINCIPAL ACCOUNTABILITIES1. Plant Operations Support

• Assist in the daily administrative and operational activities of the plant.
• Maintain accurate production, inventory, and operational records.
• Provide timely information and reports to the Plant Engineer or Operations Manager.
• Assist in monitoring plant activities and operational requirements.

2. Inventory Management

• Record incoming and outgoing LPG, cylinders, materials, and supplies.
• Update inventory records regularly.
• Assist in reconciling system records with physical inventory.
• Report inventory discrepancies and assist in investigating variances.
• Prepare inventory reports as required.

3. Production and Data Recording

• Encode daily production and plant operation data.
• Record bulk LPG receiving, refilling, cylinder movement, and other relevant transactions.
• Assist in monitoring daily production and stock movement.
• Ensure all data entered is accurate and complete.

4. Logistics Support

• Assist in monitoring cylinder transfers, deliveries, and other logistics activities.
• Maintain records of delivery receipts, transfer documents, and related transactions.
• Coordinate with concerned personnel regarding delivery and transfer information.
• Provide data needed for production and logistics monitoring.

5. Reports and Reconciliation

• Prepare daily, weekly, and monthly operational reports.
• Assist in reconciling LPG, cylinder, and inventory records.
• Check data and documents for accuracy and completeness.
• Immediately report discrepancies or unusual transactions to the Plant Engineer or Operations Manager.

6. Document Control

• Organize and maintain physical and digital files.
• Properly file invoices, delivery receipts, production reports, inventory records, and other operational documents.
• Ensure documents are complete and readily available for audits and inspections.
• Maintain confidentiality and proper handling of company records.

7. Purchasing and Expense Recording

• Encode and maintain records of plant purchases and operating expenses.
• Assist in monitoring materials and supplies required for plant operations.
• Maintain supporting documents for purchases and expenses.
• Coordinate with concerned departments regarding missing or incomplete documents.

8. Safety and Compliance Support

• Follow all company safety policies and procedures.
• Assist in maintaining safety-related records and documentation.
• Immediately report unsafe conditions, incidents, or operational concerns to the Plant Engineer or Safety Officer.
• Support plant safety programs and inspections when required.
• Ensure operational documents are properly maintained for compliance and audit purposes.

9. Audit and Compliance Support

• Assist in preparing documents and records needed for internal and external audits.
• Provide accurate data and supporting documents when requested.
• Ensure records are properly maintained and traceable.
• Assist in addressing documentation requirements and audit findings.

10. Other Responsibilities

• Perform other related duties and responsibilities as assigned by management.

Pay: Php16,000.00 - Php17,500.00 per month

Work Location: In person