Operation Coordinator - Fresh Graduate

JOB SUMARY Handling administrative tasks for the department and team members to keep the project running smoothly. This includes sorting and storing electronic and hard copy documents for all the department’s documents to ensure that accurate information is distributed on time to the team members who need it according to department’s requirements.

DUTIES & RESPONSIBILITIES & AUTHORITIES:

Coordinating resources, equipment and information with team members and freelancing team

2. Handle internal and external communications with client’s and freelancing team members

3. Control final reports, invoices, and all other supporting documents to ensure a smooth collection process.

4. Issue and translate “if needed” the invoices to the clients according to contract terms and the invoice shared folder with

the finance department

5. Issuing the purchase requests to be reviewed by the department manager and the finance department on the SAP System

6. Ensure that all issued documents meet formal requirements and TUV NORD Quality standards

7. Sorting and storing soft and hard copy documents of all the department’s projects

8. Ensure documents are shared at key times to facilitate timely project completion