Operation cum Admin Executive

About the role

You will manage company vehicle requirements, including logs, insurance renewals, and repair arrangements. You will track invoices and coordinate vendor and utility payments with the finance team, coordinate office facility maintenance and service vendors, manage vendor contracts and renewals, and coordinate all aspects of housing logistics including move-in and move-out procedures and maintenance requests. You will also assist with basic IT support, office equipment, and liaising with IT vendors.

Key responsibilities

• Manage company vehicle requirements, including logs, insurance renewals, and repair arrangements
• Track invoices and coordinate vendor and utility payments with finance team
• Coordinate office facility maintenance and service vendors
• Manage vendor contracts, renewals, and service arrangements
• Coordinate all aspects of housing logistics, responsible for managing move-in and move-out procedures and coordinating maintenance requests
• Assist with basic IT support, office equipment, and liaising with IT vendors

About you

• Diploma or Degree in Business Administration, Management, or a related field
• Minimum 1–3 years of working experience in administration or office operations
• Well-organized, detail-oriented, and able to multitask effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to work independently with minimal supervision and meet deadlines
• Mandarin is a must, as you will be dealing with Mandarin-speaking colleagues/clients from China

Benefits

• Lunch provided
• Parking reimbursement
• Annual medical check-up
• Medical insurance
• Additional Chinese holiday
• Birthday allowance
• Phone allowance