Operation Executive

About MIBS Group

With over 50 years of expertise in real estate development, MIBS Group stands as a leading residential developer, renowned for creating high-profile properties in the most sought-after locations of Athens, Greece.

As a fully integrated real estate developer, we provide a comprehensive range of services across the property lifecycle spanning investment analysis, development, property management, sales, and leasing.

MIBS Group has been included in the Best Workplaces™ Hellas 2026 list, a distinction that confirms our commitment to creating a work environment that inspires and develops its people.

We're looking for a highly organized and proactive operations executive to join our Operations Department , which is responsible for drafting, reviewing, negotiating, and managing all contractual agreements related to the company’s real estate operations.

Including sales contracts, leasing agreements, construction contracts, service agreements, and investment-related documentation. The department ensures that all agreements comply with legal, financial, and operational standards while mitigating risks for the company.

Key Responsibilities:

• Oversight of day-to-day operations.
• CRM Data entry and Reporting
• Database Management and maintaining records
• Provides administrative assistance to upper management
• Organize and maintain departmental files, lists and records, following-up on pending matters.
• Compile daily and weekly reports.
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Develop and carry out an efficient documentation and filing system of the company’s documents and files
• Update excels and company’s documents properly
• Make travel arrangements
• Coordinate client’s transportation and inspection to Greece
• Inform clients/potential clients about the company’s activities
• Responsible for new Utility connections of Existing and New Buildings:
• Electricity
• Water
• Natural Gas
• Filling online applications for appropriate issuance of papers regarding notary contract (Municipality, Tax Authorities etc)
• Follow up client’s payments and balances based on signed agreements
• Execution of agreement and demand letters.
• Preparation of needed documentation for notarial contracts
• Communication with law firms-notaries for contract preparation-review of agreements and terms in cooperation with legal department.

What we're looking for:

• Bachelor’s degree in business administration or another Economic Field
• Master’s degree will be considered as an asset
• 2-3 years of Experience in Real Estate Field
• Proficiency in English
• Strong Computer skills - MS Office (Word, Excel, PowerPoint, and Outlook), as well as knowledge of working with CRM systems-data migration
• Numerate and technically competent
• Strong attention to detail and a practical pragmatic common sense approach to management
• Ability to deal with challenging mandates and coping with an increasing work load-excellent problem solving with negotiation skills

Benefits:

An attractive renumeration package, offices in the center of Athens, growing prospects within the company, and the opportunity to be part of a high paced and rapidly developing team.