Operational Administrative Coordinator

Role OverviewTEEMS Global is seeking a highly organised and proactive Operational Administrative Coordinator to support the delivery of business operations across the organisation. The role supports a varied portfolio of education initiatives, sports events, conferences, STEAM programmes, residentials and more across the education sector. The successful candidate will play a key role in ensuring programmes and services are delivered efficiently, professionally and in line with TEEMS Global standards.

Key Responsibilities

Operational Coordination• Provide administrative and operational support across TEEMS Global programmes and services

• Coordinate schedules, bookings and logistics for education initiatives, sports events, conferences, STEAM programmes and residential experiences
• Liaise with suppliers, including venues, accommodation providers, transport providers and service partners
• Support the preparation and distribution of operational documentation
• Maintain accurate records and tracking systems for programme delivery

Client and Stakeholder Support• Act as a professional point of contact for client and partner enquiries

• Support onboarding processes for schools, participants and stakeholders
• Assist in preparing proposals, service summaries and operational reports
• Maintain strong working relationships with schools, partners, suppliers and internal teams

Accounting and Budgeting Support• Assist with budget preparation and monitoring across programmes and events

• Track income and expenditure against approved budgets
• Support invoice preparation, reconciliation and payment tracking in collaboration with the finance team
• Assist with supplier payment processing and expense management
• Maintain accurate financial records and support financial reporting requirements
• Assist with cost analysis and forecasting to support operational planning
• Ensure financial documentation is completed in line with company procedures and audit requirements

Administrative Support• Support document preparation, data entry and database management

• Assist with financial administration and coordination with accounting providers
• Maintain organised filing systems and ensure compliance with internal procedures
• Support calendar management and meeting coordination

Event and Programme Delivery Support• Assist in the planning and delivery of TEEMS Global initiatives across education, sports events, conferences, STEAM programmes and residential programmes

• Support logistical arrangements, including registration, participant coordination and onsite administration
• Assist with post event reporting, financial reconciliation and evaluation processes

Compliance and Quality Assurance• Ensure services are delivered in line with TEEMS Global policies and operational standards

• Support risk management and health and safety procedures where required
• Contribute to continuous improvement initiatives and service development

Person Specification

Essential Skills and Experience• Minimum of 2 to 3 years of experience in a event management, business services, administration, operations or coordination role

• Must have strong verbal and written English communication skills
• Strong organisational and administrative skills
• Excellent attention to detail and numerical accuracy
• Ability to manage multiple tasks and deadlines effectively
• Proficiency in Google Workspace, including Google Sheets and Google Drive
• Confidence working with spreadsheets and financial data
• Ability to work collaboratively within a team environment
• Professional and proactive approach to problem-solving

Desirable Skills and Experience• Experience working within education, events, sports or programme coordination

• Experience supporting budgeting, accounting or financial administration
• Proficiency in Microsoft Office, including Excel, Word and Outlook
• Experience using CRM systems or database platforms
• Experience working with international schools or education organisations

Personal Attributes• Highly organised and reliable

• Strong interpersonal and communication skills
• Flexible and adaptable approach to work
• Positive and solutions focused mindset
• Ability to work independently when required

Working Arrangements• Office based in Sathorn, Bangkok

• May require occasional travel to support TEEMS Global programmes and events
• Hybrid working may be available depending on operational requirements