OPERATIONAL ADMINISTRATOR

Recruiter: Skillsgro

Job Ref: SG-45

Date posted: Friday, September 11, 2026

Location: Cape Town, South Africa

Salary: Annual Salary

SUMMARY: Operational Administrator, Cape Town

POSITION INFO: Overview We are seeking a highly organised and proactive Operational Administrator to support the day-to-day administrative functions across fleet, facilities, maintenance, stores, and operational departments. The successful candidate will play a key role in ensuring efficient record management, reporting, procurement coordination, staff support, and operational administration in a fast-paced environment. Key Responsibilities Fleet Administration Manage vehicle tracking reports, service schedules, licensing records, and fleet documentation. Coordinate vehicle services, repairs, renewals, and fleet-related administration. Maintain fleet registers, spreadsheets, and filing systems. Manage fleet cards, tags, and key control processes. Liaise with fleet management and operational staff. Coordinate meetings and prepare meeting minutes. Facilities Administration Support facilities management through administration, procurement, stock control, and record keeping. Coordinate maintenance and servicing of office equipment and facilities. Assist with IT-related administration and equipment management. Manage facilities registers, files, and documentation. Act as a liaison between facilities teams and service providers. Maintenance Administration Capture and maintain maintenance records, inspection reports, photographs, and check sheets. Support maintenance teams with administrative coordination and reporting. Manage maintenance registers, filing systems, and operational documentation. Coordinate procurement requests and stock control activities. Stores Administration Assist with stores administration, stock control, and related operational support as required. General Operations Administration Maintain electronic and physical filing systems. Create and manage operational spreadsheets, reports, and registers. Support procurement processes and supplier coordination. Liaise with operational field staff and departmental managers. Coordinate meetings and compile meeting minutes. Respond to and manage general operational enquiries. Project and Call-Out Support Provide administrative support to operational projects and emergency call-out activities as required. Minimum Requirements Minimum 5 years'''' experience in an administrative role. Minimum 2 years'''' working experience using Microsoft Excel, Word, and Outlook. General understanding of fleet, facilities, maintenance, stores, and operational functions. Strong computer literacy and the ability to learn new systems and software quickly. Own reliable transport. Key Skills & Competencies Strong organisational and administrative skills Advanced proficiency in Microsoft Office, particularly Excel Data management and accurate record keeping Filing and document control Procurement administration Strong communication and interpersonal skills Problem-solving and analytical thinking Attention to detail and accuracy Ability to manage multiple priorities and deadlines Process improvement and workflow management Adaptability and flexibility Ability to work effectively in a busy, fast-paced environment Teamwork and collaboration Strong sense of urgency and accountability Positive attitude and willingness to learn Emotional intelligence and professional conduct Ideal Candidate The ideal candidate is an organised, detail-oriented administrator with excellent communication skills and the ability to support multiple operational functions simultaneously. They will be comfortable working in a dynamic environment, managing competing priorities, maintaining accurate records, and contributing to the smooth running of operational activities across the business.