Operational Coordination Specialist

Sine Engineering builds the technology behind reliable drone autonomy — communications, navigation, and control that keep multi-drones coordinated at once. Over 200 UAV manufacturers rely on our systems, and our technology powers most of the interceptor operations active today. Through a dual-use platform, we support civilian innovation while helping democratic nations strengthen their technological edge.

We’re looking for a highly organized and proactive Operational Project Manager to help drive operational excellence across our growing international teams. In this role, you will be responsible for coordinating cross-functional activities, supporting process standardization, and ensuring that critical initiatives move from planning to successful execution.

Location: ONLY Lviv (on-site)

Key Responsibilities:

• Coordinate the rollout and continuous improvement of operational processes across multiple teams and locations.
• Facilitate the onboarding process for new employees, ensuring they quickly integrate into established workflows, procedures, and performance standards.
• Assist with planning and execution of industry events, customer visits, demonstrations, presentations, and other external activities, while coordinating with partners, organizers, and host organizations.
• Coordinate operational and logistical activities for geographically distributed teams, including equipment deliveries, documentation management, and readiness planning.
• Support international shipment and export activities, including preparation of required documentation and coordination of compliance-related processes.
• Monitor project progress, operational deliverables, required documentation, and adherence to internal procedures.
• Proactively identify process inefficiencies, communication gaps, or execution risks and coordinate actions to address them.
• Ensure initiatives move forward effectively by tracking ownership, deadlines, dependencies, and expected outcomes.

Required Skills & Experience:

• 3+ years of experience in operations, project coordination, program support, or other roles involving cross-functional collaboration.
• Upper-Intermediate English (B2+) with the ability to communicate effectively with international colleagues, customers, and partners.
• Strong planning, prioritization, and multitasking skills with the ability to manage several workstreams simultaneously.
• Proven experience working across multiple departments and aligning stakeholders around shared objectives.
• Understanding of logistics coordination, international operations, and administrative processes.
• Strong sense of responsibility, ownership, and commitment to delivering results.
• Ability to work effectively in fast-paced environments where priorities can shift quickly.
• Excellent interpersonal, communication, and stakeholder engagement skills.

Nice to Have:

• Experience collaborating with globally distributed or remote teams.
• Background in organizational development, process optimization, or operational scaling initiatives.
• Familiarity with export compliance, dual-use regulations, or international hardware logistics.
• Experience working in defense technology, hardware development, engineering, manufacturing, or other highly technical environments.

What we offer:

• Flexible working hours, 24 days of paid annual leave, and unlimited sick leave.
• Health insurance (broad coverage), sports activities.
• Learning support: external/internal training, English courses, and covered AI tools & software licenses.
• Military service deferral (reservation) for eligible employees, plus support for veterans and their families.
• A comfortable, safe workplace — ergonomic setups, modern equipment, and daily snacks.
• A human-centric culture built on trust and ownership, where people care about each other and getting things done matters most.

If you're excited by fast-paced environments, cross-functional collaboration, and the opportunity to contribute to mission-critical technology programs, we'd be delighted to meet you. Apply now and become part of a team delivering solutions that matter.