Operational Support Coordinator

The closing date is 23rd Aug 2026

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Anticipated Interview date(s) Thursday 3rd September

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Job summary

Join Our Core CAMHS Team - A Varied and Rewarding Opportunity!

Are you a highly organised, motivated, and enthusiastic individual looking for your next challenge? Would you like to join a friendly service where no two days are the same?

We have an exciting opportunity for someone who enjoys building relationships, coordinating activities, and making a real difference behind the scenes. This unique role offers the chance to engage with multiple areas of Core CAMHS.

The role is split into two parts. For part of your role, you will provide dedicated support to three Heads of Clinical Services who oversee a range of services within Core CAMHS. You will play a key role in ensuring the smooth running of their day-to-day activities by providing high-quality administrative and organisational support.

The second part of the role focuses on supporting our Core CAMHS Team Managers with recruitment and onboarding activities. Duties will vary from supporting with uploading vacancies, all the way to helping to get young people involved with interviews, and planning inductions.

This role offers a fantastic opportunity to develop a broad range of skills while getting the opportunity to work with a range of colleagues and departments. As well as developing a wider sense of core CAMHS a whole.

It's the perfect opportunity for someone who enjoys variety, thrives on organisation, and wants to make a meaningful contribution to help service delivery and workforce development.

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Main duties, tasks & skills required

Duties supporting Heads of Clinical Services:

• Managing busy diaries, meetings, and events
• Booking meeting rooms, preparing agendas, taking minutes, and actions
• Maintaining filing systems and records
• Acting as first point of contact for queries
• Arranging travel and supporting with processing expenses
• Monitoring deadlines to keep projects moving forward
• Updating databases and spreadsheets to support effective reporting

Duties supporting Recruitment & Onboarding:

• Assisting with uploading vacancies
• Supporting uploading shortlisting outcomes
• Helping to organise interviews, including room bookings, inviting staff and young people, and sending invites
• Updating interview outcomes on Oleeo and checking pre-employment checks progress
• Arranging laptops, ID cards and essentials to give new starters a fantastic start

To be successful in this role you will:

• Be highly organised and thrive when juggling a variety of tasks
• Be an excellent communicator with a positive, can-do attitude
• Be proactive, adaptable and able to work independently
• Maintain confidentiality and handle sensitive information professionally
• Have strong Microsoft Office skills
• Have excellent problem-solving skills
• Have outstanding attention to detail and take pride in getting things right
• Enjoy building relationships
• There is no fixed base, but be able to travel to meetings if and when required

Interested? For an informal discussion or any questions, please contact: [email protected]

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About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

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Job description

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

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Person specification

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Qualifications

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Essential

Educated to Level 4 NVQ/Apprenticeship in Business Administration or equivalent experience within administration roles.

Good standard of secondary education; GCSE at Grade 5 or above.

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Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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For help with your application, contact:
Charlie Jackopson

[email protected]

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Pay scheme

Agenda for Change

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Band

Band 4

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Salary

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£28392.00 to £31157.00 Yearly

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Contract

Fixed Term

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Duration

1 Year(s)

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Working pattern

Full-Time

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Reference number

348-CFS-12096

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Job locations

Adelaide Health Centre, Western Community Centre

William Macleod Way

Southampton

Hampshire

SO16 4XE

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Attachments

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Job Description

Operational Support Coordinator - Final.pdf – 282KB Opens in a new window

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Additional document 1

EmployeeBenefits_hiowh_v1-compressed_3.pdf – 1001KB Opens in a new window

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