Operational Systems Coordinator

1.  Process Mapping & Optimisation

• Improve project delivery, procurement, subcontractor coordination, and site reporting with clear SOPs, SOCs, and checklists.
• Integrate AI tools in drafting, restructuring, and enhancing documents — speeding up turnaround and streamlining project quantification tasks (surveys, material take‑offs, cost estimates, quotation tracking).

2.  Data Management & Analytics

• Design and maintain dashboards in Excel/Power BI, collect and analyze operational data, and uphold data integrity standards.
• Use AI to assist with data cleaning, pattern recognition, and generate plain‑language summaries of complex reports for management insights.

3.  Automation & Systems

• Identify repetitive tasks and automate them using Python, Excel macros, or Power Automate; collaborate with management and developers to enhance internal systems and recommend tools to close operational gaps.
• Leverage AI coding assistants to write, debug, and optimize scripts faster, and explore AI‑powered workflow platforms to automate document routing, notifications, and reporting.

4.  Documentation & Knowledge Management

• Create and maintain checklists, manuals, templates, onboarding materials, and project records; build a structured knowledge repository for easy access.
• Use AI to draft, translate, and format documentation — especially bilingual (English/Chinese) materials — ensuring faster turnaround and consistency.

5.  Cross-functional Coordination & Reporting

• Liaise between operations, HR, finance, and management; prepare structured reports/presentations; align processes with regional teams.
• Use AI to generate first‑draft reports and meeting summaries — reducing prep time and improving consistency.

Requirements:

• Diploma or Degree in any field; technical disciplines (Data, IT, Business, Engineering) preferred

• At least 2 years of combined experience in operations, admin, systems, or analytics

• Comfortable in Excel (Pivot Tables, VLOOKUP / XLOOKUP) and Microsoft Office

• Experience writing SOPs, checklists, or operational manuals

• Actively uses AI tools (ChatGPT, Copilot, Gemini, or similar) in daily work

• Clear communicator across office and field teams