Operations Admin

Job Responsibilities   :

·         Production & Inventory Data Management

o   Input daily production output, machine run times, and scrap/reject data into the ERP/MRP system.

o   Production planning for slitting.

o   Coordinate with the Production Planning & Inventory Control (PPIC) team to update stock levels of raw materials (plastic resins, color masterbatches) and finished goods.

o   Assist in monthly and year-end physical stock-take / inventory audits in the warehouse.

·         Supply Chain & Procurement Support

o   Prepare and process Purchase Requests (PR) for production supplies, packaging materials, and machine spare parts.

o   Liaise with local and international suppliers to track delivery schedules and expedite delayed shipments.

o   Verify incoming Delivery Orders (DO) against Purchase Orders (PO) and submit verified invoices to the Finance department.

·         Workforce & HR Administration

o   Manage daily attendance, overtime (OT) tracking, and shift rosters for operators and general workers (including foreign workers).

o   Coordinate with HR regarding worker documentation, medical leave (MC), and onboarding requirements for new production floor staff.

o   Organize and maintain records for mandatory safety and skills training schedules.

·         Quality Control (QA/QC) & Compliance Documentation

o   Maintain, file, and control all quality-related documents and standard operating procedures (SOPs) in accordance with ISO 9001 (Quality) and ISO 14001 (Environmental) standards.

o   Compile customer complaint records and tracking sheets for corrective action reports (CAR).

o   Assist the safety officer in documenting workplace incidents and ensuring compliance with DOSH (JKKP) regulations.

·         Customer Service

o   Handle customer PO, arrange shipment, prepare Ex-Work shipment & quotation

·         General Plant Administration

o   Assist plant managers and production supervisors in preparing weekly/monthly operational KPI reports.

o   Ensure proper workplace housekeeping documentation (supporting 5S methodologies on the floor).

o   Handle administrative routines such as office supply replenishment and scheduling maintenance for office equipment.

·         Adhoc task from immediate supervisor from time to time.