Operations Admin Coordinator

What You’ll Do:

Document Management:

• Oversee all petty cash documentation.
• Create PO for the Accounting Department to process third-party payments.
• Check and receive transfer orders and Marketman orders, then submit documentation to Accounting.
• Draft official letters and coordinate with third-party vendors regarding missing invoices.
• Organize and resubmit wholesale invoices to the Accounting Department.

Logistics & Delivery:

• Established a new delivery route with two regular drivers, initially using petty cash for payments (recently transitioned to direct accounting payments).
• Recruited and managed two regular wholesale delivery drivers, including task assignment and communication.
• Book and coordinate outlet deliveries.
• Research and build a delivery location database, including pricing and contact information.
• Collaborate with all relevant departments to provide training and guidelines on using Google Sheets for logistics workflow.

Wholesale Operations:

• Support the delivery and fulfillment of wholesale orders.
• Regularly update and verify client information to maintain an accurate wholesale database.
• Work closely with the Marketing Team to handle specific customer documentation and delivery requests.
• Coordinate with Accounting to prepare and distribute invoices.
• Recheck items from relevant departments before dispatch.
• Arrange packaging and coffee capsule orders for wholesale clients.

Inventory Management:

• Monitor stock levels and alert relevant teams for restocking.
• Manage, receive, and organize inventory, including lifting and arranging items in the storage area.
• Conduct monthly stock counts with supervisors.
• Develop an accessible inventory system, including barcoding and scanning apps, to enable real-time stock tracking.
• Assign SKUs and update Marketman codes based on item packaging characteristics.
• Notify all branches about stock availability, product details, and restocking schedules.
• Work with Accounting to track and confirm payments for packaging supplies.
• Pick and pack orders by branch and coordinate daily delivery via CK outlet truck.
• Handle the distribution of staff uniforms.

Front of House (FOH):

• Support FOH team in daily service operations.
• Take orders, prepare coffee and bakery items, and serve customers.
• Assist in resolving service-related issues during operating hours.

General Operational Support:

• Assist with various technical and facility issues, including plumbing, electrical systems, kitchen equipment, and third-party service coordination (e.g., Lalamove).

Who you are:

• Proficient in Microsoft Office (especially Excel), Google Workspace, and familiarity with platforms such as Marketman, POS, or inventory management software.
• Strong organizational skills and attention to detail; ability to manage documents and track multiple workflows simultaneously.
• Excellent interpersonal and communication skills, with a proactive attitude towards interdepartmental collaboration.
• Basic understanding of purchasing, invoicing, and petty cash handling.
• Hands-on and willing to support cross-functional tasks (e.g., logistics, delivery, FOH service when needed).
• Comfortable with physical tasks such as lifting, arranging stock, and handling delivery-related activities.
• A quick learner, open-minded, and adaptable to changes and growth within the company.

Life at Sarnies

We believe in putting people first – and that includes our team. Here’s what you can expect when you come on board:

• A focused 5-day work week – Designed to keep you productive without compromising your downtime.
• Annual salary and benefits review – A clear, performance-driven system using KPIs and staff evaluations.
• Career growth – Real opportunities for development and advancement within a fast-growing company. You get to work in a growth-minded culture with some of the most passionate people in the hospitality industry.
• Great perks – Enjoy employee discounts, and free or heavily discounted meals.
• Convenient location – Just a 5-minute walk from BTS Saphan Taksin (Suanplu Alley).
• Supportive, dynamic team – Work with passionate people who care about what they do. ...and so much more!