Operations Admin Executive

Operations Administration and Finance:

• Provide day-to-day administrative and coordination support to the Director of Ops  and key Operations team,
• Consolidation of monthly client’s Quarterly Business Review decks and work with Ops team to provide timely update to clients.
• Data collection and consolidation with Director of Ops
• Support POs review and consolidation including validation the invoices, getting approval and doing audit checks.

Travel and Hotel Coordination:

• Arrange flight and hotel bookings for Director of Ops and key Operations team
• Manage Travel Claims and validation including getting MD SEA approval

Training Registration

• Coordinate course and training registrations for Units.
• Liaise with training providers and internal stakeholders to arrange course bookings
• Maintain accurate training records.

System Support (Leanpath, OmniXM)

• Provide administrative support for the Leanpath (Food Waste Tracking System) and OmniXM (Experience Management Platform).
• Monitor and maintain system information to ensure information are up to date
• Coordinate with relevant stakeholders to resolve inaccuracies, system issues, or escalating further for technical support.
• Consolidate data and information for operational reporting and review.

General Support

• Provide administrative support for Operations projects and initiatives.
• Assist with documentation, presentation, reports, and other operational activities.
• Provide backup coverage for the Receptionist on site as required.
• Support projects as assigned.

Health and Safety Responsibilities:

• Adhere to Compass Singapore HSE systems and procedures.
• Follow all Emergency Response plans on site.
• Follow procedures for identifying, assessing and controlling hazards and risks.
• Adhere to and maintain food handling standards and food safety plan at all times.

Job Requirements:

• Min. 2 years’ experience as an Operations and admin or in a similar administrative/ project management and coordination role
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Good communication skills, both written and verbal including multi-tasking
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Detail-oriented with a focus on accuracy.
• Ability to work effectively under pressure and meet deadlines.
• Strong problem-solving skills and ability to work independently.
• Power BI or reporting tools (advantageous)
• Excellent attention to detail and accuracy.
• Strong communication and stakeholder management skills.
• Experience preparing management presentations and reports.
• Ability to work independently and manage deadlines.
• Good analytical and problem-solving skills.
• Customer-focused with a proactive approach to supporting operations.