Operations Admin Executive

Duration: 1 year (subjected to extension)

Location: Novena MRT

Salary:     Up to $4200

Working hours

Monday to Thursday: 8.30am – 6.00pm

Friday: 8.30am – 5.30pm

Job Summary

The Senior Executive provides operational and secretariat support to the Deputy Director/Senior Manager, and the broader Group Allied Health (GAH) team in the delivery of work plans and initiatives across Allied Health. He/She will support projects and programmes in workforce development, care integration, and professional group governance, contributing to GAH's mission of advancing Allied Health across the cluster. This role offers a unique vantage point into cluster-level healthcare governance and strategy, with exposure to senior leadership and cross-institutional stakeholder engagement across Allied Health community of 4,000 professionals.

Key Responsibilities:

• Provides end-to-end secretariat support for NAC Meetings, GAH Department Meetings, People Strategy Meetings, and assigned Professional Group Sub-Councils, including agenda preparation, meeting materials, minutes, and post-meeting action tracking
• Keeps GAH running smoothly by managing day-to-day administrative and finance functions, ensuring operational continuity and a well-organised working environment for the team
• Manages corporate gift inventory, including stock tracking, condition assessment, and replenishment planning
• Assists in the coordination of engagement activities for Allied Health scholars and sponsored students, supporting the development of the next generation of Allied Health professionals
• Supports GAH's participation in IHL outreach and talent engagement events e.g. Allied Health Open House, contributing to Allied Health's presence and positioning as an employer of choice among Allied Health students and graduates

Requirements:

• Bachelor's Degree in a science, health, social, or business-related discipline
• Entry level are welcome to apply; prior internship or work experience in a healthcare, public sector, or events coordination setting will be an advantage
• Familiarity with Singapore's healthcare system and programmes will be an advantage
• Organised and meticulous, with strong attention to detail
• Good communication and interpersonal skills
• Self-motivated and able to work independently with minimal supervision
• Adaptable and able to manage multiple priorities in a dynamic environment
• Collaborative team player with a proactive approach to problem-solving

We regret to inform that only shortlisted candidates will be notified.

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