Operations Admin - Maintenance

Job Summary:

Description of the purpose of this job and what it contributes to Key. Includes any dotted line reporting relationship job title, if applicable.

Provides operations administrative support for the district. Applies knowledge of operational procedures in processing and coordinating transactions across multiple activities. Enters, validates, compiles and reconciles data across various systems and applications in accordance with established procedures. Coordinates procedures related to AP/AR, revenue/costs, assets, personnel, as well as performs general administrative duties.

Essential Duties and Responsibilities:

This section contains a description of the duties and responsibilities assigned to the job.

• Enters, extracts, and compiles data using various sources.
• Assists with cost-related procedures.
• Processes and researches purchase orders.
• Creates and completes (if applicable) work orders daily.
• Books labor to work orders from SWO forms.
• Issues stock/inventory to work orders.
• Receives PO's once goods/services are received.
• Files WO items as necessary (in accordance to record retention policy).
• Maintains inventory count and corresponding paperwork.
• Sets up new vendors.
• Works ‘open PO’ items.
• Handles routine business office tasks such as filing, answering phones and email, mail, shipping/receiving, running office equipment (copiers, printers, scanners), and ordering office supplies and uniforms for the district.
• Assists with processing and maintenance of employee records such as completion of Key Forms, new hire paperwork and processing.
• Assists with payroll functions such as bonus calculations and/or payroll input.
• Researches payroll questions and submits corrections as needed.
• Coordinates asset-related procedures such as mileage and work orders. Maintains DOT files as assigned. Obtains permits for assets.
• Assists in maintaining compliance in relation to DOT, training, drivers, records, risk management and HSE.
• Researches and troubleshoots issues.
• Reports any non-compliance issues to Operational Procedures Supervisor.
• Interacts with vendors, customers, and field personnel.
• Attends trainings and meetings as needed.
• May handle specific reports and data unique to a line of business operating in the district.
• Performs other duties as assigned.

Required Qualifications:

Qualifications listed below represent the skills and abilities required for this job.

• Three to five years of related administrative coordination experience preferred, oil field services experience highly desirable.
• Ability to multi-task and keen attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work in a team and fast-paced environment.
• Working knowledge of Microsoft Office including Excel and Word experience preferred; must be able to learn and use these other system applications in performing the job.
• Excellent customer service skills dealing with internal and external stakeholders.
• Bilingual (Spanish) preferred.

Education Requirements:

Education and knowledge listed below represent the demonstrated skill in a specific area required for this job.

• High School diploma or GED equivalent.