Operations Administration Coordinator

The Operations Administration Coordinator supports engineering projects by coordinating administrative and project-related activities, managing project documentation and document control processes, and facilitating communication among project stakeholders. The role helps ensure that project deliverables, submissions, and records are properly tracked, maintained, and completed on time in accordance with project requirements and company standards.

Key Responsibilities:

1. Administrative Support
   • Provide general administrative assistance to the team, including scheduling meetings, preparing reports, and organizing project-related documents.
   • Manage and update timesheets for the team, ensuring accuracy and timely submission for payroll and reporting purposes.
2. Document Control
   • Oversee the collection, organization, and management of project documents, ensuring they are properly stored and easily accessible.
   • Maintain document version control and ensure that all updates are properly logged and communicated to relevant stakeholders.
   • Review and verify the accuracy of submitted documents and ensure they meet established standards and formats.
3. Project Coordination
   • Assist in tracking project progress by updating schedules, monitoring deliverables, and providing regular status reports.
   • Serve as the central point of contact for document-related inquiries and updates within the project team.
4. Client and Team Communication
   • Facilitate clear communication between internal teams and external clients by managing and disseminating project-related information.
   • Coordinate with team members to gather necessary data and documents for project submissions and reports.
5. Quality Assurance
   • Ensure all documents meet organizational quality standards before submission to clients or management.
   • Monitor document workflows and identify areas for process improvement to enhance efficiency and compliance.
6. Timesheet Management
   • Collect and verify timesheets submitted by team members, ensuring they are accurate and complete.
   • Track working hours, overtime, and project allocations, and prepare summary reports for management.
   • Address discrepancies or missing timesheets by coordinating with team members and supervisors.

Professional Qualifications:

· Bachelor’s Degree in any relevant field

· At least 2–5 years of experience in administrative support, document control, or a similar role is preferred

· Exposure to engineering, construction, or related industries is preferred.