Operations Administrative Assistant

WE’RE HIRING: ADMINISTRATION & OPERATIONS EXECUTIVE

BoonY & Co | Malaysia

BoonY & Co is a Malaysian-grown health and wellness company creating natural, science-led solutions for everyday health and wellbeing.

As our business continues to grow across e-commerce, pharmacies, clinics and other healthcare channels, we’re looking for an organised, proactive and hands-on Administration & Operations Executive to join our team.

This is not your typical admin role.

You’ll be working closely with our management, sales and marketing teams, while also getting involved in the day-to-day operational side of the business — from paperwork and sales support to preparing orders, packing parcels and coordinating deliveries to pharmacies, clinics and business partners.

We’re looking for someone who enjoys being busy, takes ownership of their work and doesn’t wait to be told what needs to be done.

What You’ll Be Doing

📋 Administration & Office Support

* Handle day-to-day administrative tasks and documentation

* Prepare and organise invoices, quotations, purchase orders, forms and reports

* Maintain accurate company, customer, supplier and partner records

* Assist management with administrative tasks and projects

* Handle filing, data entry and general office coordination

📣 Sales & Marketing Support

* Provide administrative support to our sales and marketing teams

* Assist with sales orders, invoices, delivery documents and quotations

* Prepare product samples, marketing materials and promotional items

* Assist with organising materials for pharmacies, clinics, events and business partners

* Follow up on paperwork and information required by the sales and marketing teams

📦 Order Fulfilment & Logistics

* Prepare and pack customer, pharmacy and clinic orders

* Arrange courier and logistics services for outgoing shipments

* Prepare shipping labels and delivery documentation

* Track deliveries and follow up with logistics providers when required

* Maintain records of outgoing goods and deliveries

* Assist with stock counts and monitoring stock movement

🤝 External Partner Coordination

* Liaise with pharmacies, clinics, distributors, suppliers and logistics providers

* Coordinate orders, deliveries, documents, samples and other operational matters

* Follow up on outstanding issues and ensure tasks are completed

* Maintain good working relationships with our external partners

🚀 General Team Support

* Work closely with management, sales and marketing to keep daily operations running smoothly

* Assist with exhibitions, events, product launches and promotional activities

* Take ownership of assigned tasks from start to finish

* Identify problems and find practical solutions

* Support other projects and tasks as the business grows

Who We’re Looking For

You’ll be a good fit if you are:

* Organised and detail-oriented

* Responsible and dependable

* Proactive and able to work independently

* Comfortable multitasking and managing changing priorities

* A good communicator who is comfortable dealing with different people

* Comfortable using Microsoft Office / Google Workspace, especially Excel or Google Sheets

* Willing to get hands-on and help wherever needed

* Comfortable working in a fast-moving SME environment

* Someone with a positive “get things done” attitude

Requirements:

* Diploma or equivalent qualification in Business Administration, Management, Operations, Marketing or a related field

* 1–3 years of relevant experience in administration, operations, sales support, logistics or a similar role

* Good command of English and Bahasa Malaysia

* Mandarin is an added advantage

* Experience in FMCG, health & wellness, retail, e-commerce or consumer products is an advantage

* Experience with e-commerce, inventory or logistics systems is a plus

Most importantly…

We’re looking for someone who takes ownership.

Someone who can manage paperwork in the morning, coordinate a pharmacy delivery before lunch, help pack orders in the afternoon and still make sure that nothing falls through the cracks.

You don’t need to know everything from day one. What matters to us is that you are willing to learn, willing to help, organised in your work and proactive in solving problems.

If you enjoy being part of a growing company where your work genuinely makes a difference, we’d love to hear from you.

📍 Location: Petaling Jaya, Selangor

💼 Position: Administration & Operations Executive

🕐 Employment Type: Full-time

Interested? Apply through LinkedIn or send us your CV.

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