Operations Administrative Coordinator

Location: Virginia Beach, VA 23454

About The Role We are seeking a highly organized and proactive Operations Administrative Coordinator to support our field data, billing, scheduling, and administrative operations. This position requires an operationally aggressive individual who can keep pace with high-volume construction and service operations.

Primary Responsibilities

• Manage field data collection and organization
• Review and compile technician and crew information
• Provide administrative support for operations leadership
• Coordinate scheduling for field teams and projects
• Support billing processes and enter job costing data
• Coordinate with project managers, field supervisors, procurement, and accounting
• Review photos, field reports, and work orders for completeness
• Maintain organized job documentation and customer communication records
• Assist with change order tracking and operational reporting
• Support payroll/timekeeping verification as needed
• Perform heavy Microsoft 365, Excel, email, and operations coordination work

Requirements

• Extremely organized and detail-oriented
• Ability to multitask effectively in a fast-paced environment
• Strong administrative and operational coordination background
• Experience in construction, property management, or service industry preferred
• Excellent communication skills with strong follow-through
• Proactive and capable of handling pressure without constant supervision
• Experience with scheduling, billing support, or dispatching strongly preferred

Note: This is not a passive desk role. We need someone operationally aggressive who can keep pace with high-volume construction and service operations.