Operations Administrative Officer

● Provides administrative support for the General Manager to include receiving and screening calls, arranging conference calls, receiving visitors, coordinating and arranging meetings, preparing agendas, and confidential correspondence, reserving and preparing conference rooms.

● Act as Liaison between the GM’s office and contacts both internal and external.

● Performs special projects, creates statistical reports, and updates manuals, as requested by the General Manager.

● Locates and attaches appropriate files to correspondence to be answered by the General Manager.

● Assists in the production and distribution of monthly reports and PowerPoint presentations to the Board of Directors;

● Attends daily briefing and promptly records, transcribes, and distributes minutes of meetings to concerned parties;

● Documents action items and follow-up activities from meetings, coordinates actions and tracks/ reports on status; and

● Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

● Works independently on special projects as needed.