Operations Administrator

About the role

We're looking for an Operations Administrator to provide day-to-day administrative and processing support across Home Capital Partners (HCP) governance, legal, operations, fund management, investment, and finance functions. Working closely with our Legal & Operations Manager, and in support of our CEO, Investment Manager, and Fund Manager, you'll keep our registers, records, and routine processing accurate and up to date.

This is a hands-on role in a small, growing, purpose-driven team. You'll work flexibly across functions, support multiple senior stakeholders, and help build the administrative backbone that allows HCP to scale across its funds, partnerships, and development programmes.

What you'll be doing

• Maintain statutory and compliance registers, and support Limited Partnership administration, including LP Agreements, LP Deed updates, and unit issuance.
• Maintain loan documentation, support drawdown coordination, and track lenders' Conditions Precedent.
• Coordinate Board and monthly/quarterly reporting packs, agendas, and papers.
• Maintain the investor CRM and pipeline, and support capital call, distribution, and investor reporting processes.
• Provide executive support to the CEO, including board papers, investor data rooms, and presentations for stakeholder meetings.
• Support month-end finance processes, documentation gathering, and annual audit preparation.
• Help compile AML/CFT customer due diligence (CDD) documentation for investors.

What we're looking for

• Experience in an administration, operations support, or finance/fund administration role.
• Strong organisational skills, with high attention to detail and accuracy in record-keeping.
• Comfort working across multiple functions and senior stakeholders, managing competing priorities in a fast-paced, evolving environment.
• Proficiency with Microsoft Office and general CRM software.
• Clear written and verbal communication skills, with discretion and sound judgement handling confidential information.
• An advantage, though not essential: exposure to legal or investment documentation (e.g. LP agreements, MOUs, loan/CP documentation), AML/CFT and CDD documentation, or experience in property, funds management, or the community/affordable housing sector.

Why us

As part of the Home Foundation Group, Home Capital Partners is an impact-focused investment fund manager. We collaborate with Community Housing Providers, iwi, churches, and councils to fund and enable mixed-tenure housing projects, delivering both social and financial returns while addressing Aotearoa New Zealand's housing needs.