Operations Administrator

Administrator | Mining Industry | Applecross location

Join a high-performing team in a leading mining services company
✅ Full time permanent position based in Applecross
✅ Mobilisation, travel bookings & site access requirements

Mader Group is a global leader in heavy equipment maintenance, backed by a people‑first culture and real career progression. As we continue to expand, we’re looking for a sharp, energetic Mobilisation Administrator to join our fast‑moving Applecross head office. You’ll be the go‑to support for mobilising teams, coordinating travel, and keeping our operations running smoothly. If you thrive in a busy environment, love staying organised, and enjoy being the person who keeps everything on track, this role puts you right at the heart of a high‑performing mining services business.

What you’ll be doing

• Coordinate end-to-end mobilisation and demobilisation
• Manage site onboarding requirements including inductions, medicals, tickets and compliance documentation
• Coordinate travel, accommodation, rosters and site access requirements
• Work closely with Recruitment and Operations teams to ensure workforce requirements are met
• Process payroll and timesheets, ensuring information is accurate and submitted within required deadlines
• Manage uniform ordering and distribution, ensuring employees have the correct uniforms and PPE requirements
• Manage invoicing and complete monthly reconciliations, ensuring records are accurate and discrepancies are resolved promptly
• Maintain accurate mobilisation records and reporting
• Liaise with clients and site contacts to ensure smooth workforce deployment
• Identify opportunities to improve mobilisation and administration processes and enhance the employee experience

About you

You’re organised, proactive and thrive in a high-volume environment. You understand that mobilisation is more than administration — it’s about making sure our people have everything they need to succeed when they arrive on site.

You’ll bring:

• Previous experience in a mobilisation, workforce coordination, recruitment coordination or site administration role
• Experience within mining, resources, shutdowns or labour hire environments (highly regarded)
• Strong knowledge of onboarding, compliance and site requirements
• Excellent attention to detail and the ability to manage competing priorities
• Strong communication skills and the confidence to work with multiple stakeholders
• A solutions-focused attitude and a genuine passion for supporting people

What’s on Offer:

• Permanent full-time position
• Monday to Friday
• Applecross location with free onsite parking
• Competitive base salary + bonuses
• Supportive team and down-to-earth leadership
• Team events and all-expenses-paid trips with Three Gears (Rottnest, Southwest and more!

Why Mader Group?

We’re not just another mining company, we’re known for doing things differently. Our business is built on people, opportunity and values. We support career growth, flexibility and fun, all while delivering exceptional results for our clients.

Mader Group is an Equal Opportunity Employer. We value diversity and encourage people of all backgrounds to apply.

APPLY NOW

• If you’re ready to bring your admin expertise to a fast‑paced, supportive and high‑performing team, we’d love to hear from you.