Operations Administrator

JOB TITLE: Operations Administrator

ABOUT MYSTIC GARDENS Mystic Gardens is a commercial and residential landscaping company based in South Florida and part of the Raise Landscaping Group. We deliver high-quality outdoor environments to a diverse client base and operate with a strong focus on efficiency, quality, and professionalism.

ABOUT THE ROLE We are looking for a tech-savvy, highly organized Operations Administrator to be the administrative backbone of our office. This is not a basic clerical position — we need someone who is genuinely comfortable with multiple software platforms, brings structure to a fast-moving environment, and can own our administrative processes end to end. If you know your way around QuickBooks, are sharp in Excel, and have hands-on experience with Aspire or a similar field service ERP, we want to hear from you.

WHAT YOU'LL DO

• Manage day-to-day administrative and operational tasks across the business
• Enter, track, and report on job data using our landscape management ERP (Aspire)
• Handle accounts payable/receivable, invoicing, and payroll support in QuickBooks
• Coordinate with field supervisors and project managers to keep job data accurate and current
• Support purchasing, vendor communications, and purchase order tracking
• Help identify opportunities to improve internal processes and workflows

WHAT WE'RE LOOKING FOR

Required:

• Strong Excel proficiency (pivot tables, formulas, data organization)
• Working knowledge of QuickBooks (Online or Desktop)
• High technology aptitude — you pick up new software quickly and are comfortable in multiple platforms
• Organized, detail-oriented, and able to work independently
• Strong written and verbal communication skills
• Fluent both in English and Spanish

Preferred:

• Experience with Aspire landscape management software — this is a significant plus
• Prior experience in the landscaping, lawn care, construction, or field services industry
• Familiarity with ERP systems and structured operational workflows
• Bilingual English/Spanish

WHY JOIN US

• Stable, growing company with a strong presence across South Florida
• Work alongside a team that values accountability, technology, and continuous improvement
• Room to grow as the business expands

HOW TO APPLY Submit your resume along with a brief note describing your experience with the software tools mentioned above. Applications without this note may not be considered.

Benefits:

• Health insurance
• Paid time off

Work Location: In person