Operations Administrator

Summary of Position:

The Operations Administrator supports manufacturing performance by maintaining accurate MRP data, coordinating production schedules and material information, preparing operational documentation, and facilitating communication among Operations, Purchasing, and Program Management.

Essential Responsibilities

MRP and Inventory Administration

• Maintain accurate, complete, and current MRP data, including manufacturing inventory, material locations, and other required system inputs.
• Conduct scheduled MRP audits, identify discrepancies, and support timely corrections in accordance with established data-entry standards.
• Finalize combined materials entered by others and physically verify that materials are stored in the locations recorded in the system.
• Create material requisitions with required standard notes and coordinate purchasing activity through approved MRP processes.
• Monitor system priorities, maintain supporting system documentation, and assist employees with proper MRP use.

Production Scheduling and Material Coordination

• Support production routing and the development and maintenance of manufacturing schedules.
• Gather schedule inputs, progress updates, dependencies, capacity information, and constraints from fabrication, quality, welding, presswork, finishing, and other manufacturing departments.
• Update and communicate schedule changes to stakeholders and track schedule adherence.
• Prepare work orders, bills of lading, shipping orders, and other documents needed to route materials in accordance with system protocols.
• Create linear combining runs and perform plate-nesting tasks using prescribed software.

Reporting and Documentation

• Collect, review, and analyze key performance indicators and prepare reports, budgets, charts, presentations, and other operational materials as needed.
• Produce, review, and edit operational communications for accuracy, clarity, and consistency.
• Maintain MRP procedures, records, files, and related documentation in accordance with established standards.
• Collaborate with Operations departments to develop and update standard operating procedures for MRP use and related workflows.
• Perform other administrative duties that support manufacturing operations.

Cross-Functional Support and Continuous Improvement

• Coordinate with Program Managers, department supervisors, manufacturing leads, Purchasing, and other stakeholders to support operational priorities.
• Participate in meetings related to scheduling, program tracking, material planning, capacity planning, and operational performance.
• Identify opportunities to improve MRP workflows and alignment with other departmental processes, and support implementation of approved improvements.
• Provide employees with guidance on established MRP processes and escalate system or data issues through appropriate channels.
• Maintain effective working relationships, communicate changes promptly, and keep the work area organized and safe.

Qualifications and Skills:

• Required
  • High school diploma or equivalent
  • Administrative or operations-support experience
  • Proficiency with Microsoft Excel and other Microsoft 365 applications
  • Ability to maintain accurate records and manage competing priorities
• Preferred
  • Associate degree or bachelor’s degree
  • Experience in a manufacturing environment
  • Experience with MRP/ERP systems
  • Familiarity with Strumis and ProNest softwares or similar
  • Familiarity with bills of material, inventory management, and production scheduling
  • Desirable character, enthusiasm, and demonstrated ability to learn will be considered in lieu of experience.
• Skills
  • Excellent verbal and written communication proficiency.
  • Time management and ability to meet deadlines.
  • Attention to detail.
  • Ability to effectively coordinate with input from multiple leaders.
  • Ability to collaborate cross functionally with many stakeholders.
  • Ability to work independently and in group settings.
  • Ability to multitask and prioritize
  • Problem solving and decision-making skills.
  • Knowledge of Microsoft Office suite (Word, Excel, PowerPoint).
  • Understanding of Bills of Materials (BOM), lead times, inventory management preferred

Core Competencies:

The successful candidate will demonstrate the following competencies:

• Demonstrates initiative and follows through on assigned responsibilities.
• Adapts constructively to changing priorities, operational needs, and deadlines.
• Exercises sound judgment, solves problems within the scope of the role, and escalates issues appropriately.
• Accepts feedback professionally and applies it to improve future work.
• Works effectively both independently and collaboratively across departments.
• Demonstrates reliability, accountability, attention to detail, and commitment to team success.

Work Environment:

This position may occasionally require working long days, including evenings and weekends, to fulfill position duties. It may require infrequent out of state air or road travel. A clean driving record, a current and valid driver's license, and proof of insurance is required. While this position is mainly indoors in a climate-controlled office, visitations to the outdoor plant facilities may be required. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the Americans with Disabilities Act.

Performance Expectations

• MRP data accuracy and timeliness
• Inventory record accuracy
• Schedule-update accuracy and communication
• Timely completion of reports and operational documents
• Adherence to standard procedures
• Responsiveness to internal stakeholders
• Contributions to process improvement