Operations and Accounting Coordinator

Operations & Accounting Coordinator

Ace Paving & Maintenance, LLC

Location: Alpharetta, GA
Job Type: Full-Time | In-Office

About Ace Paving

Ace Paving & Maintenance, LLC is an established and growing commercial asphalt paving contractor serving the Metro Atlanta area since 1997. We take pride in delivering quality workmanship, maintaining strong customer relationships, and creating a professional, team-oriented work environment.

As our company continues to grow, we are seeking a highly organized, detail-oriented, and motivated Operations & Accounting Coordinator to join our team.

Position Overview

The Operations & Accounting Coordinator will play an important role in supporting the company's accounting, financial reporting, and day-to-day administrative operations.

This position requires an individual who is comfortable working with numbers, understands basic accounting principles, and can manage multiple responsibilities with accuracy and efficiency. The ideal candidate will have experience with QuickBooks, payroll processing, Excel, and preferably the construction industry.

This is a hands-on position that works closely with accounting, operations, and upper management to improve internal processes, maintain accurate financial records, and support the continued growth of the company.

Key Responsibilities

Accounting & Financial Management

• Process accounts payable, verify vendor invoices, and ensure accurate expense coding and entry into QuickBooks.
• Assist with accounts receivable tracking, customer invoicing, and collection efforts.
• Record, reconcile, and properly code company credit card transactions.
• Assist with weekly and monthly accounting functions, reporting, and financial analysis.
• Maintain accurate financial records and help streamline accounting workflows.
• Manage intercompany accounting entries, expenses, and payroll allocations between affiliated companies.
• Update project financial records with invoice dates, revenue, costs, and other relevant financial information.

Payroll Administration

• Manage weekly payroll entry and processing, including reviewing and verifying employee timesheets.
• Track employee payroll deductions, adjustments, and supporting documentation.
• Prepare and record weekly payroll journal entries.
• Monitor payroll tax liabilities and assist with required state and federal payroll reporting.
• Maintain accurate and confidential payroll records.

Financial Reporting & Key Performance Indicators (KPIs)

• Assist management in developing and maintaining weekly and monthly company performance reports.
• Track actual revenue against forecasts and projections.
• Assist with project profitability, cost analysis, and job costing.
• Monitor project backlog, sales pipeline, and anticipated revenue.
• Track proposals submitted versus contracts awarded.
• Compare estimated versus actual project costs and profit margins.
• Monitor weekly contract awards, completed work, and revenue performance.
• Help develop accurate, timely financial reporting tools to support management decisions.

Operations & Project Support

• Assist with job costing and project financial tracking.
• Coordinate financial information between field operations, project management, and accounting.
• Help maintain accurate project records and operational data.
• Manage employee fuel cards, purchasing cards, expense verification, and reimbursement requests.
• Audit fuel purchases and other employee-related expenses for accuracy.
• Support operational management with reporting, documentation, and administrative needs.

Office & Administrative Support

• Assist with general office administration and daily business operations.
• Answer incoming phone calls professionally and provide excellent customer service.
• Enter and maintain customer information in the company's CRM system.
• Assist with internal communications and coordination between departments.
• Help identify opportunities to improve office efficiency, organization, and workflow.

Qualifications & Experience

Required Qualifications

• Previous experience in accounting, bookkeeping, payroll, or a related financial administrative role.
• Working knowledge of basic accounting principles, including accounts payable, accounts receivable, and general ledger transactions.
• Proficiency in QuickBooks (Online version preferred) and Microsoft Excel.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple responsibilities, meet deadlines, and prioritize effectively.
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and follow tasks through to completion.
• Comfortable handling confidential financial and employee information.
• Professional and friendly telephone manner.

Preferred Qualifications

• Experience or knowledge in the construction, paving, contracting, or related industry.
• Familiarity with construction job costing, project budgets, and profit margin reporting.
• Experience managing weekly payroll and related payroll tax requirements.
• Intermediate to advanced Excel skills, including formulas, spreadsheets, and financial reporting.
• Experience working with multiple affiliated companies or intercompany accounting transactions.
• Familiarity with CRM systems and operational reporting.

The Ideal Candidate

We are looking for someone who is:

• Highly organized: Able to manage multiple priorities without losing attention to detail.
• Accounting-minded: Understands how financial transactions affect the company's overall financial performance.
• Detail-oriented and accurate: Takes ownership of work and understands the importance of getting the numbers right.
• Proactive and resourceful: Identifies issues, follows through, and looks for ways to improve processes.
• A strong communicator: Professional, approachable, and comfortable interacting with employees, customers, vendors, and management.
• Comfortable in a construction environment: Understands or is willing to learn how field operations and office accounting work together.
• A team player: Willing to assist where needed and contribute to the overall success of the company.

What We Offer

• Competitive compensation based on experience and qualifications.
• Health insurance benefits.
• Paid time off and paid holidays.
• 401(k) retirement plan with company matching.
• Stable, established company with continued growth opportunities.
• Supportive, team-oriented working environment.
• Opportunity to work directly with management and contribute to company improvements.

Apply Today

If you are an organized, dependable, and detail-oriented accounting professional who enjoys a combination of financial responsibilities and operational support, we encourage you to apply.

Ace Paving & Maintenance, LLC is an Equal Opportunity Employer.

Pay: $28.00 - $32.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person