Operations & Admin Executive 运营与行政专员

About the role

We are seeking an Operations & Admin Executive to join Fluxion Group Sdn Bhd in our Kuala Lumpur office at Tun Razak Exchange. This is a full-time position that plays a vital role in ensuring the smooth and efficient operation of our administrative functions. As Operations & Admin Executive, you will be responsible for coordinating daily office operations, managing administrative tasks, and providing essential support to our teams. This role is fundamental to maintaining organisational efficiency and enabling our staff to focus on their core responsibilities.

Key responsibilities

1. Manage daily administrative operations including scheduling, correspondence, and document management
2. Coordinate office facilities, equipment maintenance, and supplies ordering to ensure optimal working conditions
3. Maintain and update filing systems, databases, and administrative records with accuracy and attention to detail
4. Provide comprehensive administrative support to management and various departments as required
5. Handle incoming and outgoing communications, including emails, calls, and visitor management
6. Arrange and coordinate meetings, events, and travel logistics for staff members
7. Prepare reports, presentations, and other administrative documentation
8. Liaise with external vendors, service providers, and contractors for office-related matters
9. Monitor budget allocations for administrative expenses and assist with cost control initiatives
10. Support the implementation of office policies and procedures to maintain compliance and consistency

What we're looking for

1. Proven experience in an administrative or office operations role, preferably within a corporate or professional services environment
2. Strong organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines
3. Excellent written and verbal communication skills in English, with proficiency in other languages being advantageous
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software
5. Attention to detail with a commitment to accuracy in all administrative work
6. Ability to work independently and as part of a collaborative team
7. Professional demeanour with strong interpersonal and customer service skills
8. Flexibility and adaptability to changing priorities and work requirements
9. A qualification in Business Administration, Office Management, or a related field would be advantageous

About us

Fluxion Group Sdn Bhd is a dynamic and professional organisation committed to delivering excellence in our industry. We pride ourselves on maintaining a collaborative, inclusive workplace where our employees are valued and supported in their professional development. Based at Tun Razak Exchange in Kuala Lumpur, we foster a culture of innovation, integrity, and continuous improvement. Our team is dedicated to providing exceptional service and creating an environment where talent can thrive.

What we offer

We offer a competitive salary package commensurate with experience and qualifications. As part of our commitment to employee wellbeing, we provide a supportive work environment with opportunities for professional growth and development. We encourage a healthy work-life balance and offer a full-time position with structured working hours. Our team benefits from a collaborative culture where your contributions are recognised and valued. We welcome applications from all candidates and are happy to discuss any specific requirements or adjustments that may support your success in this role.

Apply now

If you are an organised and proactive individual ready to make a meaningful contribution to our operations team, we would like to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you would be an excellent fit for this position.