Operations & Admin Executive

Operations & Admin Executive

Company: XEOTEC E-Services Private Limited
Location: Guwahati, Assam
Job Type: Full-time, In-person
Experience: Fresher / 0–2 Years
Salary: ₹16,000–₹20,000 per month

Job Summary

XEOTEC E-Services Private Limited is looking for a responsible, organized and proactive Operations & Admin Executive to support the day-to-day functioning of our Guwahati office.

The selected candidate will coordinate office operations, documentation, customer follow-ups, internal reporting and project-related administrative work across multiple business activities.

This role is suitable for candidates who are comfortable handling multiple responsibilities, communicating with customers and team members, maintaining records and ensuring that pending work is followed up properly.

Key Responsibilities

• Manage daily office operations and administrative activities
• Maintain records, files, documents and internal reports
• Track pending tasks and follow up with the concerned person
• Handle email, phone and WhatsApp communication for official work
• Coordinate with customers, vendors, partners and internal team members
• Support documentation and follow-up related to BOI CBC activities
• Support PM Surya Ghar documentation, application tracking and customer coordination
• Maintain project-wise MIS and status reports
• Update Excel / Google Sheets and internal trackers
• Assist with customer document collection and verification
• Prepare daily and weekly pending-work reports
• Coordinate meetings, appointments and follow-ups
• Support basic HR activities such as attendance, joining documents and employee records
• Assist management with routine administrative and coordination tasks
• Maintain confidentiality of company and customer information
• Escalate important issues and delays to management on time

Required Skills

• Good communication skills
• Basic to good knowledge of MS Excel / Google Sheets
• Working knowledge of MS Word and email
• Good documentation and record-management skills
• Ability to communicate professionally over phone, WhatsApp and email
• Ability to manage multiple tasks and priorities
• Good follow-up and coordination skills
• Basic computer knowledge
• Attention to detail
• Willingness to learn new processes and systems

Language Preference

Candidates who can communicate in the following languages will be preferred:

• English
• Hindi
• Assamese

Preferred Candidate Profile

We are looking for someone who is:

• Responsible and punctual
• Organized and disciplined
• Comfortable dealing with customers
• Good at follow-up and coordination
• Able to maintain accurate records
• Willing to learn different business operations
• Comfortable working directly with management
• Interested in long-term growth with the company

Education

Graduate in any discipline preferred.

Candidates with backgrounds in Business Administration, Commerce, Management, Banking, HR, Operations or related fields may be preferred.

Experience

Freshers may apply.

Candidates with 0–2 years of experience in operations, office administration, customer service, banking support, documentation or coordination will be preferred.

Work Location

Guwahati, Assam

This is an in-person, full-time office-based position.

Benefits

Benefits may include:

• Paid sick time
• Paid time off
• Provident Fund, where applicable
• Cell phone reimbursement for approved official usage
• Performance-based salary review

Selection Process

The selection process may include:

• CV screening
• HR/management interview
• Basic Excel and documentation test
• Communication and practical task
• Salary and joining discussion
• Final selection

Initial Performance Review

The selected employee will have an initial performance review period of approximately 3 months.

Performance will be evaluated based on:

• Attendance and punctuality
• Documentation accuracy
• Follow-up quality
• Communication
• Task completion
• Reporting discipline
• Ability to manage office responsibilities
• Learning and problem-solving ability

Pay: ₹16,000.00 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person