Operations and Administration Coordinator

Mō Mātou | About Ngāti Tamaoho Settlement Trust

The Ngāti Tamaoho Settlement Trust is the post-settlement governance entity under The Ngāti Tamaoho Settlement Act 2018 and is charged with actively protecting the rights and interest of Ngāti Tamaoho.

The Ngāti Tamaoho rohe (area of interests) extends from north of the Tāmaki Isthmus to south of the Waikato River, to the Whangamarino wetlands. It extends from the West Coast to the Hauraki Gulf/Firth of Thames. Its interests are concentrated in the Manukau lowlands, Āwhitu Peninsula, Papakura, Hunua Ranges, Mangatangi, and Whangamarino.

Ngāti Tamaoho Iwi is both a hapū of Waikato and part of Te Waiohua confederation of tribes that were the original inhabitants in the Tāmaki Makaurau region. Ngāti Tamaoho are staunch supporters of the Kiingitanga, and their three marae (Whātāpaka, Mangatangi and Ngā Hau e Whā) hold six seats on Te Whakakitenga o Waikato Incorporated; Mangatangi and Whātāpaka Marae have annual Poukai.

Mō te Tūranga me Ōu Haepapa Matua | Role Purpose and Key Responsibilities

We are looking for a full time permanent (40 hours per week) Operational and Administration Coordinator to provide day to day operational  support across Ngāti Tamaoho Settlement Trust, based in our Karaka office in South Auckland.

The primary responsibilities of this role is to process all accounts payable/ receivables and provide support with a range of financial administration and reporting tasks.

The Operations and Administration Coordinator also assists the team with administration for the Trust including, facility coordination of maintenance activities, procurement of office supplies, coordinating key events, hui, travel, communications and maintaining up to date content for our website and social media.

Of key importance in this role is the responsibility of caring for any manuhiri of Ngāti Tamaoho Settlement Trust and ensuring they are greeted warmly, cared for and are quickly connected to the right person within the team. This role is pivotal to our operations to ensure that all of our meetings, catering, rooms and bookings are flowing smoothly to support the activities of the Trust.

The Operations and Administration Coordinator plays a key role in supporting team collaboration, operational efficiency, upholding all tikanga and promoting the brand, vision and values of Ngāti Tamaoho Settlement Trust.

Ōu Mātatautanga | Your Key Capabilities

To be successful in this role, you will need the following skills, experience, attributes and qualifications:

• A minimum of 3-5 years’ New Zealand experience working in a similar role, including administration, accounts payable/ receivable and payroll processing experience.
• Experience working with Xero accounting system or similar.
• Hold a relevant business administration qualification, and/or experience which supports advanced Microsoft Office 365 computer literacy and system operation across key tools.
• Advanced knowledge of the MSOffice suite, including Outlook, MS Word, PowerPoint, Excel including the ability to use VLOOKUP, Pivot tables and other advanced Excel features is preferred.
• Strong organisational skills, the ability to multi-task and prioritise within a fast-paced environment.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Excellent written and verbal communication skills.
• Procurement, event and facility management experience is beneficial, but not essential.
• Our preference is that you have previous experience working in a kaupapa Māori organisation.
• Be proactive, self-driven and have the ability to work unsupervised.
• Have the ability to travel and work flexibly when needed.

It is mandatory for you to have the following:

• Be legally entitled to work in New Zealand (citizen, work Visa or NZ Residency).
• Have demonstrated New Zealand work experience.
• Hold a Full New Zealand driver’s licence.
• Preferred applicants will be required to undergo pre-employment checks.

Apply Now

If you’re someone who is keen to make a difference, be part of a flexible whānau-friendly culture, and contribute your skills to a kaupapa that has purpose, then this could be the role for you.  We offer a competitive salary, a flexible working environment and a genuine commitment to supporting your professional development and wellbeing.

To apply please email your CV and a brief cover letter to [email protected].

Applications close on Friday, 28 August 2026.

For a copy of the position description, please email [email protected].