Operations & Administration Executive

Operations & Administration Executive
Location: Vasai Factory, Maharashtra

We are looking for a proactive and organized Operations & Administration Executive to support the smooth functioning of factory operations through effective coordination, documentation, follow-up, and reporting. The role involves working closely with Production, Purchase, Stores, Quality, Dispatch, Finance, and Sales to ensure timely execution of day-to-day activities.

Preference will be given to candidates from Maharashtra or those currently residing in Maharashtra.

Role & responsibilities

• Coordinate daily factory operations and follow up on production schedules.
• Track order progress from production to dispatch and update management on status.
• Prepare daily and weekly MIS reports, production reports, and pending activity trackers.
• Coordinate with Purchase and Stores on material availability and vendor follow-ups.
• Maintain operational documents, records, SOPs, and customer documentation.
• Assist in ISO, audit, and quality documentation.
• Coordinate dispatch schedules and support export documentation requirements.
• Maintain office administrative records, correspondence, and filing systems.
• Support management with data collection, analysis, and operational reporting.
• Liaise with internal departments to ensure timely task completion and resolve operational issues.

Preferred candidate profile

• Graduate in Commerce, Business Administration, Engineering, or a related discipline.
• 25 years of experience in operations, factory administration, or manufacturing coordination.
• Experience in a manufacturing environment will be preferred.

Skills Required

• Proficient in Microsoft Excel and MS Office.
• Strong organizational and follow-up skills.
• Good communication and coordination abilities.
• Ability to handle multiple tasks and meet deadlines.
• Familiarity with ERP systems will be an added advantage.

Desired Attributes

• Self-motivated and detail-oriented.
• Process-driven with a problem-solving mindset.
• Good interpersonal skills and a collaborative approach.
• Willingness to learn and grow in a manufacturing environment.