Operations & Administration Executive

Operations & Administration Executive

Location: Klang, Selangor
Employment Type: Full-Time

About the Role

We are a growing international manufacturing and trading company seeking a proactive and detail-oriented Operations & Administration Executive to join our Klang office.

This role is ideal for someone who enjoys working across multiple functions including operations, freight coordination, administration, ERP transactions, purchasing support, and basic finance administration. You will play a key role in ensuring the smooth day-to-day operation of the business.

Key Responsibilities

Accounts & Finance Administration

• Support Accounts Payable (AP) and Accounts Receivable (AR) administration
• Coordinate payment documentation and supplier invoices
• Maintain proper filing of invoices, receipts, and financial records
• Assist with reconciliation and finance-related administrative tasks

Administration & Office Management

• Manage daily office administration and documentation
• Maintain company records, filing systems, and document control
• Coordinate office supplies, service providers, and general office requirements
• Handle correspondence, courier arrangements, and administrative matters

HR & Compliance Support

• Assist with employee onboarding and personnel documentation
• Maintain attendance, leave, and employee records
• Support statutory and compliance documentation requirements
• Coordinate audit and ISO-related documentation when required

Requirements

• Diploma or Degree in Business Administration, Operations Management, Logistics, Supply Chain, Accounting, or related fields
• Minimum 3 years of relevant working experience
• Experience with freight forwarding or shipping documentation is highly desirable
• Good organizational skills and attention to detail
• Able to manage multiple tasks and priorities effectively
• Proficient in Microsoft Office applications
• Good communication skills in English; Mandarin is an added advantage

If you enjoy working in a fast-paced environment and want a role with broad business exposure, we would love to hear from you.