Operations & Administration Manager

About the Job

N Production is looking for an Operations & Admin Manager who can take care of the company's day-to-day records and office operations.

This is a hands-on role. We need someone who is organised, responsible and comfortable working with numbers, Excel/Google Sheets, employees and equipment records.

You will work closely with the management and technical team to make sure our employee data, salaries, expenses and inventory records are always up to date and accurate.

What You'll Be Doing

Employee & Salary Records

• Maintain daily attendance and employee working records.
• Keep track of salaries, advances, overtime and other payments.
• Prepare monthly salary calculations.
• Maintain records for permanent, temporary and event-based staff.
• Track overtime hours and ensure overtime payments are properly recorded.

Daily Expenses

• Record all day-to-day company expenses.
• Maintain records of fuel, transportation, food, repairs, purchases and other business expenses.
• Collect and organise bills and receipts.
• Prepare weekly and monthly expense reports for management.
• Keep track of cash expenses and payments.

Inventory & Equipment Records

• Maintain proper records of all company equipment and inventory.
• Record equipment going out for every event and coming back to the warehouse.
• Keep track of who is responsible for equipment during an event.
• Check returned equipment for missing or damaged items.
• Maintain records of cables, microphones, speakers, lights, LED equipment, stands, accessories and other production equipment.
• Coordinate with the technical team for regular inventory checking.

General Office & Operations

• Maintain daily operational data and update records regularly.
• Prepare reports using Excel or Google Sheets.
• Maintain purchase bills, vendor records and invoices.
• Follow up with employees and vendors when required.
• Help management keep track of pending payments, expenses and operational requirements.
• Maintain confidentiality of company and employee information.

Who We're Looking For

We're looking for someone who is responsible, organised and willing to take ownership of their work.

You should:

• Have good knowledge of MS Excel / Google Sheets.
• Be comfortable working with numbers and daily records.
• Have good communication and follow-up skills.
• Be able to manage multiple tasks at the same time.
• Pay attention to small details and avoid mistakes in records.
• Be comfortable coordinating with technicians, drivers, employees, vendors and management.
• Have basic knowledge of salary calculations, expenses and invoices.
• Be willing to work according to the requirements of the event industry.

Experience in event production, sound & lighting rental, equipment rental or a similar business will be an added advantage.

Working Hours

This is an event-production business, so working hours can sometimes change depending on events.

Regular office/working hours will be followed on normal days. During events or busy periods, you may be required to work additional hours.

Overtime & Benefits

• Overtime payment for additional working hours as per company policy.
• Extra pay for eligible event-related overtime/extended working hours.
• Salary paid on a regular monthly basis.
• Opportunity to learn about professional event production and rental business operations.
• Opportunity for growth based on performance and responsibility.

Skills We Value

Excel / Google Sheets Data Management Inventory Management Payroll Records Expense Tracking Administration Communication Organisation Attention to Detail

Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: In person