Operations & Administration Manager

About the Role

AWE is seeking an Operations & Administration Manager to build and run the organisation's operational backbone.  This role drives the work on company secretarial matters, financial administration, HR and office operations, and provides logistics support for AWE's events and convenings.  It suits someone who is highly organised, sophisticated with diplomatic approach of interaction, discreet with sensitive information, and comfortable being the operational anchor for a small, fast-moving team.

Key Responsibilities

· Support the ED to manage statutory compliance and company secretarial matters (board resolutions, annual filings, registers, licensing), working with external company secretarial or legal providers as needed

· Oversee day-to-day administration: office management, vendor and contract management, procurement, and record-keeping

· Support financial operations: budgeting inputs, invoicing, expense tracking, and liaison with accountants/auditors

· Support HR administration (in coordination with Octave China HR team): onboarding, contracts, leave tracking, and basic people-operations processes as the team grows

· Provide A-Z logistics support for AWE events and forums: venue sourcing and contracting, vendor coordination, travel and accommodation arrangements for speakers/VIPs, on-site logistics, and budget tracking for events

· Act as a key point of coordination between the Executive Director, board, and external partners on operational matters

· Establish and maintain operational systems, templates, and SOPs appropriate for a growing non-profit/social enterprise

Candidate Profile

· Bachelor's degree; 5+ years of operations, administration, or company secretarial experience

· Prior experience with company secretarial services strongly preferred (in-house or via a CS provider/law firm)

· Experience supporting event logistics (conferences, forums, or convenings) is a strong plus

· Bilingual business proficiency: fluent English and Cantonese; Putonghua an advantage

· Preferred experience with global organisations or cross-border teams

· Highly organised, detail-oriented, and trustworthy with confidential and financial information

· Strong team player spirit, proactive can-do attitude, hands-on approach and comfortable working in a lean team environment