Operations & Administration Manager

Qualifications

Job Summary

We are seeking a dynamic and highly organized Operations & Administration Manager to support administrative functions and streamline operational processes. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. Approximately 15 hours per week on average understanding the workload requires flexibility for peak and non-peak times

Join us to drive operational excellence and support our team’s success in a fast-paced environment!

Bookkeeping & Payroll

• Manage timesheets, payroll processing, and invoices / expenses
• Maintain accurate records, reconcile accounts, and track payments.
• Coordinate with club leadership and external vendors

Team & League Administration

• Manage player registrations, rosters, and league requirements through external platforms
• Register teams for tournaments, ensuring deadlines are met.
• Coordinate game schedules, field permits, and referee assignments
• Communicate scheduling updates and administrative requirements to coaches and team managers.

General Club Operations

• Support various camps, clinics, and other club programs with registrations and administrative tasks.
• Coordinate equipment orders, travel arrangements, and other operational logistics.
• Maintain compliance documentation, staff records, and relevant club paperwork.
• Proven experience in office management or administrative roles with supervisory responsibilities

Qualifications & Experience

• Experience with bookkeeping, payroll, or administrative operations.
• Strong organizational skills, attention to detail, and ability to manage multiple
• deadlines.
• Proficiency with spreadsheets and accounting software.
• Strong communication skills and ability to work independently.
• Experience with youth sports organizations is a plus
• Proficiency in Spanish is useful but not required
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheets for data analysis and reporting
• Hands-on experience with accounting software such as QuickBooks or similar financial tools
• Demonstrated ability in event planning, vendor management, payroll processing, budgeting, and bookkeeping
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Effective communication skills for client interaction, team collaboration, and internal reporting
• Prior experience handling confidential information with integrity and discretion

Pay: $20,000.00 - $25,000.00 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Brooklyn, NY 11231