Operations and Administration Officer

The Operations and Administration Officer position is providing support across multiple departments, mainly General Affairs and Human Resources Department. Giving assistance in recruitment administration, office administration, document control, reimbursement processing, guest reception, and coordination of project documentation to ensure efficient daily operations.

Key Responsibilities

1. General Affairs Management Support

• Process reimbursement requests and input them into Company's system
• Coordinate office facilities and administrative requirements
• Welcome and assist company visitors and guests, scheduling and preparing meeting room accordingly
• Perform other administrative duties assigned by management

1. Human Resources Management Support

• Assist HR Department in managing government-related employment systems and become familiar with manpower and immigration administrative processes to support daily HR operations
• Assist in recruitment administration, including candidate scheduling, document preparation, and onboarding processes
• Support the development and implementation of HR system, policies, and procedures
• Assist in monitoring and maintaining office and project documentation

Job Requirements

· Bachelor's Degree (S1), preferably in Economics, Business Administration, Management, or a related field.

· Good command of written and spoken English.

· Minimum 2 years of experience in administration or administrative support.

· Experience communicating and coordinating with external parties.

· Proficient in Microsoft Office, especially Excel and Word.

· Willing to learn and become familiar with the Company's internal systems, including systems with a Chinese-language interface.

· High level of honesty, integrity, and professional ethics.

· Highly motivated with a strong willingness to learn and continuously develop new skills.

· Strong sense of responsibility and accountability in handling assigned tasks.

· Able to work independently as well as collaboratively in a team.

· Detail-oriented with good organizational and time management skills.

· Willing to learn new systems, administrative processes, and government-related employment systems.

· Able to adapt quickly to the Company's internal operating systems and procedures.

· Willing to communicate and coordinate with government authorities and external stakeholders.

· Willing to travel or be assigned to the Company's project sites across Indonesia as required.